Directors Admin Assistant

Job Information

Job Title : Directors Admin Assistant

Job Requisition ID : 57307

Ministry : Education

Location : Edmonton

Full or Part-Time : Full Time

Hours of Work : 36.25 hours per week

Permanent / Temporary : Permanent

Scope : Open Competition

Closing Date : May 08, 2024

Classification : Administrative Support 5

Salary : $1,913.27 - $2,342.49 ($49,936 - $61,138 / year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans.

Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit :

Through safe and caring schools for all students, Alberta’s government is making life better by investing in education one of the most important investments we can make in our future.

• The Ministry has the following responsibilities : develop curriculum and set standards; evaluate curriculum and assess outcomes;
• teacher development and certification; support students with diverse learning needs; fund and support school boards; First Nations, Métis and Inuit and Francophone education;

and oversees basic education policy and regulations.

For more information on the Ministry of Education, please visit : .

Role Responsibilities

Reporting to the Director of System Support and Policy Branch the Director’s Administrative Assistant ( is responsible for managing the administrative functions in the branch.

The position will provide a range of senior level administrative support functions to ensure the effective functioning of the System Support and Policy Branch.

This position is responsible for performing a lead role to coordinate the delivery of administrative support services to the Director.

The role of Director’s Admin Assistant performs the following tasks and responsibilities :

• Provides confidential administrative assistance and support to the Director.
• Leads the coordination of assigning and tracking AR requests / Alberta Connects / Ministerial Calls assigned to the business unit.
• Manages and tracks correspondence including letters or emails for the Director's signature.
• Assists with preparing meeting materials, for the Director which may include making travel arrangements, and preparing expense claims for the Director and branch staff, as required.
• Assists the Director by researching files to gather relevant information to coordinate a response on a specific topic.

This may include consulting with the Executive Director's office regarding outstanding issues to update and provide information as required.

• Organizes meetings and activities including booking facilities, arranging hosting, sending invitations, preparing handout materials and binders, recording proceedings of meetings, and providing follow-up as necessary.
• Tracks and reports on branch budget expenditure financials, including accrued liabilities and forecasting future branch expenditures.
• Leads the search of relevant files and electronic systems for relevant information for Freedom of Information and Protection of Privacy requests and report on same to Executive Directors office.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.