Refunds Payable Administrator

About us

At Primacorp Ventures, we are all about creating opportunities and making a meaningful impact. Founded in 1995, we're the largest accredited independent post-secondary education group in Canada. Yet, for us, this is just the opening act of our transformative journey!

Refunds Payable Administrator

Primacorp Ventures Inc. – Head Office

Location: New Westminster, British Columbia
Job Type: Full-Time | Permanent | In-Office
Salary: $45,000 – $50,000 per year
Start Date: Immediate
Schedule: Monday – Friday
Reports To: Campus Finance Operations Manager

Position Overview

Primacorp Ventures is seeking a Refunds Payable Administrator to join our Finance team at our Head Office in New Westminster, BC.

In this role, you will support daily accounts payable and refund processing functions, ensuring accurate financial data entry, reconciliation, and reporting. The successful candidate will assist with student disbursements, cheque processing, financial recordkeeping, and administrative support for the Finance Operations team.

This position is ideal for candidates with experience in accounts payable, accounting administration, finance support, or refunds processing who enjoy detail-oriented work in a collaborative environment.

Key Responsibilities

The Refunds Payable Administrator will be responsible for:

• Processing student refund and disbursement transactions in accordance with company policies

• Performing daily data entry into the accounting system with high accuracy

• Printing, preparing, and mailing cheques to vendors and campuses

• Maintaining and updating control logs for issued cheques

• Reconciling discrepancies in financial reports with campus Financial Administrators

• Coordinating with campuses to resolve refund and reconciliation issues

• Monitoring financial transactions to ensure accurate and timely posting

• Maintaining organized financial files and documentation

• Assisting the Finance Operations Manager with reporting and administrative tasks

• Supporting members of the Finance Operations and Accounting teams as required

• Performing general clerical and administrative duties

• Assisting with special projects and departmental initiatives

Required Qualifications

• Diploma in Accounting, Finance, or a related field preferred

• Minimum 1 year of experience in accounts payable, refunds processing, or finance administration

• Strong data entry and computer skills

• Proficiency with Microsoft Office (Excel, Word, Outlook)

Preferred Skills & Attributes

Successful candidates will demonstrate:

• Understanding of basic accounting principles and financial processes

• Strong attention to detail and accuracy when processing financial transactions

• Excellent organizational and time-management skills

• Ability to manage repetitive tasks while maintaining accuracy

• Strong communication and interpersonal skills

• Ability to work independently and prioritize tasks effectively

• Professionalism, integrity, and a strong work ethic

• Ability to remain calm and focused in fast-paced environments

• A positive attitude and customer-focused mindset

#dmnd

Don’t hold back!—apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.
We are proudly Canadian — rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.