Administrator

Be a part of building a stronger, safer workforce!

As the national safety association for the oil and gas industry we advocate for worker health and safety.

Everything we do is guided by our values: trusted, responsive, collaborative, disciplined and proactive. When you join Energy Safety Canada, you are part of a team committed to getting workers home safely every day.

What is the opportunity:

The Administrator plays a key role in ensuring efficient day-to-day operations of the Careers in Energy Department. The Administrator supports members of the department by providing overall administrative support in the implementation, maintenance and execution of projects, programs and services.

What will you do:

• Support project activities by developing systems to track deliverables, gather performance metrics, and ensure proper storage and retention of documents.
• Supports team members and project partners by developing systems to track project-related financial reporting including invoice tracking and processing, expenses tracking and reconciling, in-kind contributions, subscriptions.
• Provides technical support with virtual reality equipment maintenance, updates, storage and shipping. Maintains CIE assets and storage room.
• Administers the upkeep of the department’s OMM and department SharePoint site, provides support with document control and management. Including content review for quality assurance.
• Coordinates meetings, assists with logistics, meeting packages and participates in events, conferences, tradeshows, workshops and other business activities, as required.
• Responds to phone, website or email inquiries and directs them to team members. Order office supplies and business cards as required.
• Supports the development of proposal budgets, including the supporting contract management processes such as RFI, RFP, and contract initiation forms.
• Other duties as required

What you need to succeed:

• Post-secondary education in Business Administration or related field is preferred
• 5+ years of administrative experience, including work with accounting-related processes
• Strong Microsoft Office skills
• Experience with editing and proofing various documentation is an asset
• High degree of accuracy and attention to detail
• Exemplary interpersonal skills and exceptional verbal and written communication skills, ability to communicate in both official languages (English and French) is preferred
• Excellent time management and organizational skills
• Well organized and able to handle multiple tasks quickly and accurately
• High energy, flexible and has a willingness to take initiative
• Demonstrates creativity and ability to rely on experience and knowledge to make decisions confidently
• Demonstrated good customer service skills

What’s in it for you:

• Competitive compensation package
• Hybrid Work Model
• Excellent medical and dental benefits
• Great RRSP matching
• Generous vacation and flex days
• Employee education assistance program

Energy Safety Canada is committed to building a talented and diverse workforce which creates an environment that supports diversity, equity and inclusion. We encourage all qualified candidates to apply.

Ready to make a difference? Apply Now!

Energy Safety Canada thanks all applicants for their interest; however, only those selected for an interview will be contacted.