Talent.com
Wendy Ellen Inc.
Administrative AssistantWendy Ellen Inc. • Calgary, AB, CA
Administrative Assistant

Administrative Assistant

Wendy Ellen Inc. • Calgary, AB, CA
30+ days ago
Job type
  • Full-time
Job description

Allrush Print & Apparel is seeking an experienced and professional Reception & Administrative Coordinator to serve as the first point of contact for clients, vendors, and internal teams. This pivotal role blends front‑line client service with administrative operations and light logistics, offering an excellent opportunity for someone with a strong administrative background who thrives in a fast‑paced, collaborative environment.

Key Responsibilities

Client Experience & Communication
  • Manage a multi‑line phone system and respond to inquiries with professionalism and efficiency
  • Welcome and assist all visitors to ensure a positive, helpful, and polished front‑office experience
  • Represent the company’s brand values through every interaction
  • Maintain a presentable and friendly demeanor as the client‑facing representative of the company
  • Accurately prepare invoices using QuickBooks for completed orders
  • Communicate with clients regarding order readiness and process payments
  • Coordinate local and regional shipping logistics to meet delivery deadlines
  • Assist occasionally with physical tasks such as lifting boxes (up to 30 lbs) and supporting floor operations
Administrative Coordination
  • Maintain general office operations including inventory, meeting refreshments, filing, and upkeep
  • Organize company events and liaise with vendors for supplies, cleaning, and maintenance
  • Support regulated mailing and documentation processes for time‑sensitive communications

Qualifications & Experience

  • Minimum 3 years of experience in a reception, administrative, or office management role
  • Minimum 3 years of hospitality hosting experience
  • Strong command of Microsoft Office Suite (Word, Excel, Outlook)
  • Experience with QuickBooks or other invoicing/accounting systems preferred
  • Exceptional organizational, communication, and time‑management skills
  • Experience coordinating shipping or working with couriers is an asset
  • Comfortable with hands‑on responsibilities, including warehouse interaction and light lifting
  • QuickBooks: 1 year (required)
  • Administrative: 3 years (required)
  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On‑site parking

Job Type: Full-time

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative

Industries

Human Resources Services

#J-18808-Ljbffr
Create a job alert for this search

Administrative Assistant • Calgary, AB, CA

Similar jobs

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.Calgary, AB, Canada
CA$75.00 hourly
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Show more

 • Promoted

Administrative Assistant

BrokerLinkCalgary, AB, CA
Full-time

Being a part of BrokerLink, means you live our values: to act with integrity, be respectful of others, have a customer-driven mindset, strive for excellence and always treat others with generosity.... Show more

 • Promoted

Administrative Assistant

Solaris MCICalgary, AB, CA
Full-time

Location: Surrey, British Columbia and Calgary, Alberta.Position Type: Full-time Regular.About Solaris Management Consultants Inc.Established in 1993, Solaris Management Consultants Inc.Solaris MCI... Show more

 • Promoted

Body Shop Administrative Assistant (Merlin Ford Lincoln)

Go AutoCalgary, AB, CA
Full-time

Merlin Ford Lincoln – Body Shop.Be the Engine Behind a High-Performing Body Shop.Every smooth repair process starts long before a vehicle enters the shop.Administrative Assistant – Merlin Ford Linc... Show more

 • Promoted

Administrative Assistant

Prime HiresCalgary, AB, CA
Full-time

Our client is a top financial institution with significant North American holdings.They have operations across most major verticals, including institutional & corporate, wealth management, private ... Show more

 • Promoted

Administrative Assistant

JobtailorCalgary, AB, CA
Full-time

Coordinate multiple flights, hotel bookings, airport pickups, and executive travel adjustments efficiently.Manage and confirm flight itineraries, oversee hotel arrangements, and support conference ... Show more

 • Promoted

Administrative Assistant

LASIK MDCalgary, AB, CA
Full-time +1

ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB.Working in a LASIK MD clinic (an affiliated entity of Vision Group) is to help improve people's eyesight.It is having the feeli... Show more

 • Promoted

Administrative Assistant

Pomeroy LodgingCalgary, AB, CA
Full-time

We are looking for an Administrative Assistantto join our team!.Are you a detail-oriented multitasker with strong administrative skills looking for an exciting one-year contract opportunity? This i... Show more

 • Promoted

Administrative Assistant

AlgaeCal Inc.Calgary, AB, CA
Full-time

You’re the kind of person who can coordinate six flights, three hotel bookings, two airport pickups, and one executive’s “quick little change” — all before your second coffee.You notice when someon... Show more

 • Promoted

Administrative Assistant - Senior(Remote) JP853

PathlionCalgary, AB, CA
Remote
Full-time

Positions: Claim Payment Coordinator supporting the Childcare Claims Unit and Child Care Funding Coordinator positions are part of the Alberta Child Care Grant Funding team.Process provincial grant... Show more

 • Promoted

Senior Administrative Assistant

RaytheonCalgary, AB, CA
Full-time

We are seeking a highly organized and proactive Senior Administrative Assistant to provide essential administrative support to Leadership and other team members.The ideal candidate will demonstrate... Show more

 • Promoted

Administrative Assistant

Canadian Imperial Bank of CommerceCalgary, AB, CA
Full-time

As an Administrative Assistant, you will provide administrative support to the Investment Advisor team within CIBC’s Wood Gundy brokerage.You’ll work closely with the team of Advisors as they plan ... Show more

 • Promoted

Administrative Assistant

Prospect Human ServicesCalgary, AB, CA
Full-time

Prospect helps people get jobs.We’re a not-for-profit and registered charity, so while the bottom line can’t be ignored, it’s not our priority.We welcome anyone who is looking for a better life thr... Show more

 • Promoted

Administrative Assistant - Hospitality & Facilities (Full Time)

Chinese Christian Wing Kei Nursing HomeCalgary, AB, CA
Full-time

Administrative Assistant - Hospitality & Facilities (Full Time).Hospitality and Facility Careers.Under the guidance of the Manager of Hospitality, or designate, the Administrative Assistant will be... Show more

 • Promoted

Administrative Assistant

Brokerlink Inc.Calgary, AB, CA
Full-time

Being a part of BrokerLink, means you live our values: to act with integrity, be respectful of others, have a customer-driven mindset, strive for excellence and always treat others with generosity.... Show more

 • Promoted

Experienced Administrative Assistant Wanted

BYU PathwayCalgary, Alberta, Canada
Full-time

Become an Experienced Administrative Assistant within our Church, providing essential support at a senior level.Your proactive insights and coordination will streamline leadership operations.In thi... Show more

 • Promoted

Administrative Assistant (Temporary)

Equation Staffing Solutions.Calgary, AB, CA
Full-time

We are seeking professional, personable, and skilled Administrative Assistants on a temporary or casual basis for several of our clients in Calgary.Based on your qualifications and experience, we c... Show more

 • Promoted

Administrative Assistant for Equation Staffing

Equation Staffing Solutions.Calgary, AB, CA
Full-time

Become an essential part of the City of Calgary as an Administrative Assistant through Equation Staffing Solutions.Contribute to public service in an inclusive, collaborative workplace over a 3+ mo... Show more