Procurement & Asset Management Lead

Procurement & Asset Management Lead – Qu Data Centres

Base pay range

CA$70,000.00/yr – CA$80,000.00/yr

Bold ideas need dependable infrastructure and people who can build and maintain it. At Qu, we run sovereign, in‑country infrastructure, data centres, cloud, and managed services, so Canada’s builders and innovators can move fast without trading away control. Your work will help keep data close to home, accelerate teams, and scale growth for the builders and dreamers who rely on us. We’re building for decades, backed by InfraRed Capital Partners and Sun Life. We’re small by design, 120 people, so your voice carries and your impact shows. You’ll work on real problems that matter: to take the routine and the complex off our customers’ plates so they can focus on what they need to grow. If you want your best work to power someone else’s moonshot, this is your place. Quiet power, built for the builders and the dreamers. We’re Qu.

Role Overview

Qu Data Centres is seeking an experienced Procurement and Asset Management Lead to manage hardware assets, network circuits, and software licensing agreements across data centre environments, while also overseeing procurement operations and vendor management. This role ensures accurate tracking, cost control, compliance, and timely procurement to support project delivery and operational efficiency.

Key Responsibilities

Hardware Asset Management

• Maintain inventory of all hardware assets.
• Train internal teams, build processes, and align on hardware records and tracking.
• Track location, rack placement, status, age, and end‑of‑life (EOL) timelines.
• Monitor lifecycle and proactively notify teams of EOL/EOS milestones.
• Manage shipping issues, delays, vendor escalations, and tracking for hardware deliveries.
• Coordinate annual physical inventories of assets with local managers to validate records.
• Reconcile asset register data with Finance and IT systems to ensure accuracy, compliance and audit ready.

Internal Circuit Management

• Manage internal circuits from multiple vendors (Bell, Telus, Rogers, and others).
• Maintain detailed records of circuit types, locations, operational status, and costs.
• Coordinate with vendors and Network teams for provisioning and service changes.

SPLA & Software License Management

• Track software licenses for internal consumption and customer use including quantities, usage and costs.
• Renew licenses for customer‑provided hardware and extend for renewed contracts.
• Monitor license expiry alerts, inform internal team and sales, and initiate renewals.
• Track hardware and license support contracts and lifecycle; notify internal teams.
• Ensure annual alignment with vendors and other interested parties to confirm accuracy of licensing records.
• Validate supplier billing against customer billing to maintain compliance and cost integrity.

Procurement & Vendor Coordination

• Validate vendor quote pricing and quantities against project delivery requests.
• Work with vendors to update expired quotes (typically valid for 30 days).
• Create and manage ship‑to work orders for data centres.
• Track hardware from vendor order to data centre receipt and update CRM / inventory systems.
• Maintain knowledge base articles for common vendor issues and resolutions.
• Identify cost‑saving opportunities when possible.
• Establish a vendor and contract inventory database (including spend, term dates, and owner).
• Develop procurement procedures and approval workflows to ensure compliance and cost control.
• Lead the selection and implementation of a procurement system.
• Negotiate new contracts and pricing structures where scale or scope changes impact terms.
• Serve as primary point of contact for vendors during transition.

Reporting & Compliance

• Generate reports on asset utilization, circuit costs, and license compliance.
• Ensure adherence to internal policies and external regulatory requirements.
• Provide reporting on asset utilization, lifecycle, and compliance.

Other Duties

• Perform additional tasks as required to support the success of the organization.

Skills & Qualifications

• 5+ years of experience in IT asset management, procurement or sourcing, ideally within technology, telecom or Data Centre environments.
• Strong track record in vendor engagement, contract management, procurement or process design.
• Experience with procurement processes, vendor management, and hardware lifecycle management, including licensing agreements.
• Familiarity with asset management principles, administrative processes (registers, inventories, reconciliations), and asset tracking tools/ERP systems.
• Knowledge of IT, facilities, and corporate services vendor categories preferred.
• Excellent organizational, analytical, negotiation, communication, and problem‑solving skills.
• Ability to manage stakeholders effectively and thrive in an ambiguous, fast‑changing environment with competing priorities.

Location

Calgary, Ottawa or Toronto (Hybrid)

Why Join Qu

• Be part of a once‑in‑a‑career opportunity to shape Canada’s newest independent and data sovereign data centre and cloud services platform.
• Work with a passionate leadership team committed to building a high‑performing, customer‑centric culture.
• Competitive compensation, benefits, and significant opportunity for career growth as the company expands its product suite.

At Qu, we are committed to building an inclusive, equitable, and accessible workplace where all employees feel respected and supported. We welcome applications from people of all backgrounds.

We are also committed to providing accommodation throughout the recruitment and selection process. If you require accommodation, please let us know and we will work with you to meet your needs, in accordance with applicable human rights and accessibility legislation.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Purchasing and Supply Chain

Industries

Data Infrastructure and Analytics

#J-18808-Ljbffr