Receptionist

Join to apply for the Receptionist role at Mawer Investment Management

Be Boring. Make Money.™ is our investment approach, but we are anything but dull. We are a diverse, passionate team united by our commitment to provide our clients with financial peace of mind and our desire to create one of the best companies in the world. A career with us will be demanding; however, the experience will also be dynamic, supportive, intellectually stimulating, and above all—meaningful. We take pride in doing things a little differently than other investment firms. Innovative ideas, diverse opinions and experiences, and teamwork are expected and rewarded regardless of title or tenure.

The Opportunity

Mawer Investment Management is actively seeking a dynamic individual to fill the pivotal role of Receptionist. We are looking for a self-assured, customer service-oriented professional to join our downtown Investment Management firm. The ideal candidate will be an exceptionally detail-oriented team player, adept at being the first point of contact for office visitors. You will work alongside a fellow receptionist, supporting a collaborative and team-oriented front desk environment. This role offers a unique opportunity to be at the center of our team, playing a crucial part in creating a welcoming office atmosphere.

Role Responsibilities

• General reception duties including answering phones, checking for faxes, greeting and assisting employees, visitors, maintenance people, tradespeople, etc.
• Enter and track building maintenance requests
• Ensure all floor plans are kept up to date
• Assist with planning and execution of internal and external meetings, training sessions, and company events
• Coordinate the Board Meeting set-up and catering
• Assist with expense reports
• Manage access cards for the company including onboarding and offboarding employees and visitor passes, reconciling passes
• Handle client documentation while maintaining security, privacy, and compliance policies
• Ensure the reception manual is up-to-date and other employees providing coverage are trained
• Other duties as assigned to assist many other departments in our ever-changing hybrid environment

Desired Qualifications

• 5+ years of Reception experience in an Office Professional environment
• Excellent verbal and written communication skills
• Proficiency with the Microsoft Office Suite, specifically Excel and Word, Microsoft Office Teams an asset
• Proven ability to perform administrative duties with professionalism, accuracy, and a keen eye to detail
• Proven time management, prioritization, and organizational skills, including the ability to work independently within broad parameters and accomplish goals within agreed upon deadlines
• Proven track record of being open to feedback and direction, contributing enthusiastically to team success
• Service-focused with an approachable disposition
• Calm positive attitude under pressure and shows professionalism in all interactions
• Demonstrates flexibility and a positive, "can do" attitude
• Team player who will step in to help wherever needed
• Superior, and proven, respect of confidentiality and confidential matters
• Seeks continuous improvement and proactively identifies opportunities
• Ability to have some flexibility with work schedule when required

Why Mawer?

• Directly contribute to the firm’s growth as a global, independent investment manager.
• Learn and work within a high-performing team that has consistently delivered exceptional long-term investment results and high levels of client satisfaction.
• Be a part of a meritocracy in which the quality of ideas supersedes hierarchy; where every role is valued, and every voice heard. At Mawer, talented team members can progress quickly, regardless of tenure or experience.
• Our unique culture, which is integral to who we are and (we think) a competitive advantage. Our culture is shaped by our core values (integrity, putting clients’ interests first, excellence, teamwork, and long-term thinking) and key behaviours (curiosity, candour, accountability, and appreciation), which are much more than words on a page. They guide the way we operate, make decisions, and communicate every day.
• We offer a flexible work environment with a blended workplace approach tailored to the unique needs of each department and team. This allows employees to seamlessly combine in-person and remote work experiences, fostering collaboration, promoting work-life integration, and empowering our team members to thrive in a dynamic, interconnected professional setting.

Our Benefits and Perks Include:

• Comprehensive health and wellness benefits
• Retirement planning assistance, including RSP contributions
• Annual learning stipend
• Parental leave top-up
• Significant community investment contribution via our Employee Matching Program

To apply, please submit your resume, cover letter, and application by January 6th, 2026 at: https://www.mawer.com/careers/

All candidates must be eligible to work in Canada. Only applications that include all required materials will be considered.

At Mawer, we are committed to fostering a culture of diversity and inclusion. We strive to attract, hire, develop, and retain the best people from a wide variety of backgrounds/experiences and create an environment where unique ideas and perspective are heard and valued. We believe a diverse and inclusive culture fuels innovation and enables more effective decision-making across the firm, helping to improve investment performance, strengthen client partnerships, and create more value for all stakeholders: clients, employees, owners, and society.

We administer all practices and programs without discrimination and strive to provide equal access to employment. A Human Resources representative will work with applicants who request accommodation or special assistance during the application process. If you need accommodation or assistance, please contact us at hraccommodation@mawer.com.

We believe experience comes in many forms and we’re committed to adding new perspectives to our team. If your experience is close to what we’ve outlined, we encourage you to apply.

About Mawer

Established in 1974, Mawer Investment Management Ltd. is an independent firm that provides world-class, global investment management services to a broad range of institutional and individual clients. We are proud of our reputation as one of Canada’s most respected investment management firms and strive to earn such respect by continually delivering long-term investment excellence, developing strong client partnerships, and living our core values.

No telephone inquiries please.

We thank all applicants and advise that only those selected for an interview will be contacted.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

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