Accounting Coordinator

The Team

Providing people with the best place to live and work since 1968, Porte isn’t just about real estate - it’s about community. For more than 57 years, we’ve been shaping neighborhoods, uplifting lives, and doing work that truly matters, all thanks to our people. What guides us? Our Porte Promises - a set of beliefs we’ve thoughtfully shaped, lived, and fine-tuned over time. They anchor how we show up every day: People Focused. Committed to Excellence. Trustworthy. Community Builders. When we pair these promises with action, we create change that lasts. A career at Porte means joining a supportive, welcoming team where you can grow, contribute, and actually have fun at work. We’re proud to be Great Place to Work® Certified, and we offer a variety of Porte Perks designed to help you thrive – and enjoy the ride:

• Kickstart Mondays with coffee, treats + weekend banter.
• Weekly team fitness training to sweat & reset.
• Casual Fridays & Friday Happy Hour (rooftop edition when the sun decides to show up!).
• RRSP matching because future-you deserve it.
• Extended Benefits & a Wellness Reimbursement Program
• A stocked office kitchen, great coffee, and healthy snacks for all-day fuel.
• Give back with Porte Cares – fundraise, volunteer, or have your personal charitable contributions matched.
• Year-round learning and development opportunities.

In Spring 2026, we’re moving into a brand-new top-floor office in Strathcona – complete with stunning views and plenty of space to collaborate, create, and celebrate. As a second-generation, family-run company, we’re proud of our legacy - and even more excited about what’s ahead. With ambitious growth in residential rentals and commercial spaces across BC and Alberta, we’re shaping communities and providing homes for hundreds of people each year. At Porte, every role matters, every voice counts, and every person helps us build the future. Welcome to Porte - where growth, community, and impact aren’t just values. They’re our way of working and living. Learn more about us at porte.ca

Job Summary

We are seeking a detail-oriented and proactive Accounting Coordinator to manage the accounts receivable function and provide general accounting support across our mixed income producing properties portfolio. The ideal candidate is highly organized, thrives in a fast-paced environment, and brings strong accounts receivable and bookkeeping experience. This role acts as a key liaison between the property management team, accounting team, and tenants to ensure timely collection of receivables and accuracy of financial records.

Key Job Duties

Accounts Receivable

• Perform soft collections for commercial and residential tenants through phone calls and emails.
• Create and maintain AR reports to inform property management and accounting team members spreadsheets.
• Record tenant payments and bank deposits accurately and apply receipts to tenant ledgers.
• Process returned cheques/NSF’s and contact tenants to arrange for payment.
• Analyze delinquent accounts and process late fees in accordance with lease requirements and company policies.
• Process tenant chargebacks and issue invoices to tenants in a timely manner.
• Set up pre-authorized debit and update banking information and payment arrangements.
• Maintain tenant ledgers to ensure accuracy and resolve discrepancies (e.g. write-offs, applying credits/pre-payments).
• Communicate with property management team to follow up with aged receivables and provide support for collection escalations.
• Prepare residential rent increase notices in keeping with government regulations and send to property management team for distribution.

Property Accounting

• Set up new residential tenants in the accounting system and ensure all opening & recurring charges are posted according to leases and related agreements.
• Provide relevant information to respond to tenant inquiries and audits regarding common area maintenance and property tax charges and reconciliations.
• Review stale-dated cheques and contact tenants/vendors to re-issue payments as needed.
• Assist in reviewing new vendor set up to ensure all required documentation is received and verified.
• Support month-end/quarter-end/year-end close processes (journal entries, reconciliations, accruals under supervision).
• Collaborate with property management and building managers to facilitate financial information exchange and maintain strong working relationships.
• Work closely with other accounting team members to ensure deadlines are met and financial information is processed accurately.
• Assist with additional accounting functions and special projects as required to support departmental operations.

Qualifications

Education & Experience

• Certificate or Diploma in accounting, business, or a related field.
• 2 years or more of accounts receivable or accounting experience ideally within a property management or a high-volume environment.
• Bookkeeping experience and knowledge of property accounting principles are strong assets.
• Experience with Yardi or similar property management software is an asset.

Skills & Attributes

• Strong customer service, time-management, and multi-tasking abilities.
• Ability to work independently and collaboratively within a team in a fast-paced environment.
• Ability to remain calm and effective under pressure or tight deadlines.
• Proficient in Microsoft Excel and comfortable learning new software systems.
• Professional, pleasant, and customer-service oriented communication style.

We offer a competitive compensation package, including:

Job benefits

• Salary Range: $52,000 - $62,000.
• Referral bonus program.
• Company’s perks/discounts (i.e. Goodlife Gym membership, Perkopolis etc.).
• RRSP contribution.
• You will work within a dynamic, driven, high-achieving, close-knit, and fun-loving team.

At Porte we prioritize the well-being and satisfaction of our team, ensuring a comprehensive compensation package that goes beyond the numbers.

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