Accounting & Finance Operations Specialist

TrustFlight is an innovative aviation software company that specialises in developing cutting‑edge AI, digital workflow and analytics applications for the aviation industry. Our software empowers airlines, business jet operators, MROs, training organisations and aviation service providers to enhance safety, streamline operations and improve overall efficiency.

Your Role

We are looking for a Finance Operations Specialist who values clear processes, dependable routines and accurate work, and who is eager to work smarter by using technology and automation. This role is ideal for someone early in their finance career who enjoys structured accounting tasks and is motivated to improve how those tasks are carried out.

What You’ll Be Doing

Full‑Cycle Bookkeeping

• Manage accounts payable and accounts receivable end‑to‑end.
• Handle credit card expenses, including coding and receipt management.
• Enter, code and process vendor invoices.
• Prepare and send customer invoices and follow up on overdue accounts.
• Maintain and reconcile the general ledger.

Banking & Reconciliation

• Complete monthly bank and credit card reconciliations.
• Record daily deposits, payments and cash transactions.
• Monitor cash flow and flag discrepancies or issues.

Financial Reporting

• Prepare month‑end and year‑end financial statements.
• Generate internal management reports (e.g., AR aging, AP aging, cash flow).
• Support accountants with year‑end working papers.
• Maintain accurate and organised financial records.

Payroll Administration

• Prepare and maintain all finance‑related payroll documentation.
• Administer US payroll with supervision, ensuring all required federal, state and local payroll taxes, remittances and filings are completed accurately and on time.
• Prepare and submit all required finance reports related to Canadian payroll and benefits, including statutory remittances and other reporting.
• Act as a backup contact for payroll changes to the external payroll provider.
• Work closely with HR to ensure accurate capture of payroll changes.
• Maintain accurate payroll‑related general ledger accounts and support year‑end audit requirements.

Compliance & Filings

• Prepare and file GST/PST/HST returns.
• Submit payroll deductions and government remittances.
• Ensure compliance with financial policies and regulatory requirements.

Systems & Process Improvement

• Identify inefficiencies and improve workflows.
• Assist with budgeting and forecasting tasks.
• Implement best practices in financial control.

What You’ll Bring

Required

• 3–5+ years of full‑cycle bookkeeping experience.
• Strong interest in digital transformation and automation within finance operations.
• Strong knowledge of GAAP principles (or equivalent).
• Ability to prepare accurate financial statements, reconciliations and internal management reports.
• Proficiency with accounting software (ideally NetSuite).
• Advanced Excel skills (VLOOKUP, pivot tables, formulas).
• Knowledge of Canadian payroll and finance‑related payroll processes, including journal entries, reconciliations and statutory remittances.
• Confidence managing compliance tasks such as GST/PST/HST filings and remittances.
• Highly organised, able to manage multiple deadlines and maintain structured records.
• Strong attention to detail and accuracy.
• Comfortable with routine processes and recurring monthly cycles.
• Ability to identify discrepancies, investigate issues and follow through to resolution.
• Clear and professional communication skills.
• Strong interpersonal skills and collaboration with HR, external payroll providers and internal teams.
• High level of discretion and confidentiality.
• Proactive and solution‑oriented mindset.

Preferred (Nice‑to‑Have) Skills

• Bookkeeping or accounting diploma/certificate.
• Payroll certification (e.g., PCP from CPA Canada).

Location

This role is based in our Vancouver office. It is an on‑site role with some flexibility.

Why Join Us

• See Your Impact: Your contributions directly enhance safety and efficiency of aviation operations.
• Build and create solutions that define the future of digital aviation.
• Growth opportunity: Join us at an inflection point as we scale revenue using cutting‑edge AI tools and SaaS best practices.

Also, We Offer

• Health and wellness: comprehensive benefits package including health and dental benefits, paid time off and a birthday day off.
• Pension/RRSP matching programme.
• Professional growth opportunities.
• Competitive salary range of 50,000 to 70,000 CAD.

How to Apply

Send us your resume, including a cover letter, and let us know how you can contribute to creating best‑in‑class tools and services throughout the aviation industry. Only applicants selected for an interview will be contacted. No phone calls please.

Equal‑Opportunity Statement

TrustFlight is an equal‑opportunity employer. We work together to create the most talented team that celebrates inclusivity, diversity and equality. We are committed to building a team that represents a variety of backgrounds, perspectives and skills. All candidates will receive consideration for this role without regard for race, nationality, colour, religion, gender, gender identity and expression, sexual orientation, disability or age.

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