Contracts Coordinator, Professional Services

Contracts Coordinator, Professional Services

Direct message the job poster from Executrade – Your Recruitment Specialists

Type: In-Office | Full-Time

We are seeking a Contracts Coordinator, Professional Services for one of our clients. This role provides the opportunity to manage and administer high-risk and high-value professional services contracts, collaborate closely with Client-Partners, and contribute to the delivery of complex projects. Employees enjoy a supportive, professional environment and access to one of the strongest benefits packages in the market.

Key Responsibilities

• Manage multiple professional services contracts and competing priorities.
• Monitor contract cost, scope, and schedule, addressing risks and ensuring deliverables are met.
• Prepare estimates and negotiate costs for changes in contract scope.
• Review invoices, statements of work, and consultant deliverables for compliance.
• Carry out quality assurance and write performance reviews.
• Track schedules, milestones, and financial aspects of contracts.

Stakeholder & Client-Partner Relations

• Develop and maintain effective relationships with consultants, industry partners, and Client-Partners.
• Liaise with Client-Partner representatives on contract risks and status updates.
• Provide regular reports and advice on contract management issues.

Quality Assurance & Compliance

• Ensure consultant deliverables meet corporate and Client-Partner quality standards.
• Verify compliance with health and safety, industrial security, and environmental requirements.
• Document communications, risks, and key contract details.

Other Duties

• Review statements of work for potential risks.
• Conduct or attend site visits and contract-related meetings.
• Support business development and other corporate initiatives.

Qualifications

Education & Experience

• Minimum: College diploma in engineering, architecture, or related field with at least five years of relevant experience, or the equivalent.
• Preferred: Certification in an applicable field (e.g., Project Management Professional, Certified Engineering Technologist).

Technical Knowledge & Skills

• Knowledge of professional services procurement, contract law, and bidding processes.
• Understanding of design processes and deliverables (pre-design, schematic design, design development, construction documents).
• Familiarity with project, contract, and risk management principles.
• Knowledge of health and safety management practices.

Abilities

• Proficiency in applicable computer software and operating systems.
• Ability to apply project, contract, and risk management techniques.

Eligibility Requirements

• Must be a Canadian citizen or permanent resident.
• Must be able to obtain and maintain a Reliability Security Clearance.
• Must comply with the organization’s Code of Business Conduct.

Working Conditions

• Typical office environment with occasional site visits.
• Required monthly travel to Cold Lake.
• Some work may take place on construction sites, requiring basic safety equipment.

Salary Range

$91,826 – $119,370 (continuing employment status).

Benefits

• Comprehensive benefits package valued at 25–30% of salary, including:
• 100% employer-paid health, dental, life, disability, and sick leave coverage.
• Annual mental health allowance (in addition to $1,500 paramedical coverage).
• Annual wellness allowance.
• Health Care Spending Account.
• Telus Virtual Health Care services.
• Maternity and parental leave top-up to 93% of salary (up to 37 weeks).
• Flexible workplace options, including home office allowance.
• Comprehensive vacation and paid leave programs.
• Enhanced employee and family assistance programs, plus deluxe travel benefits.

Apply Today

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About Us

Executrade is Canada’s most comprehensive full-service recruitment firms, with more than 50 years of expertise connecting talented professionals with leading organizations. We uphold diversity, equity, and inclusion in all recruitment practices, ensuring equal opportunities for all candidates.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca

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