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Quantum Management Services Ltd.
Executive AssistantQuantum Management Services Ltd. • Vancouver, Metro Vancouver Regional District, CA
Executive Assistant

Executive Assistant

Quantum Management Services Ltd. • Vancouver, Metro Vancouver Regional District, CA
30+ days ago
Job type
  • Full-time
Job description

Job Overview

Executive Assistant at Quantum Management Services Ltd., based in Downtown Vancouver with a hybrid work model. This role supports senior consultants at a global leadership advisory firm, blending executive support, project coordination, and client interface in a fast‑paced, highly professional environment where discretion, agility, and precision are key.

Salary & Benefits

Base salary: CA$80,000 – CA$90,000 per year, plus annual performance bonus. Additional benefits include:

  • CA$6,000 annual retirement contribution + up to CA$2,000 matching
  • 100% employer‑paid benefits and wellness allowance
  • Enhanced maternity leave top‑up and paid parental leave
  • Generous vacation and personal time off

Responsibilities

  • Coordinate complex scheduling and manage executive calendars across global time zones
  • Serve as a key liaison between senior consultants, clients, and candidates
  • Prepare high‑impact presentations, reports, and confidential materials
  • Lead the logistical coordination of client and candidate meetings
  • Maintain internal systems (CRM, project trackers) and ensure process accuracy
  • Collaborate with a close‑knit support team in a high‑trust, low‑ego environment

Qualifications & Experience

  • 5–10 years of experience supporting senior leaders in consulting, financial, legal, or professional services
  • Proven ability to manage fast‑moving priorities with accuracy and calm
  • Tech‑savvy, experienced with Microsoft Office and internal systems (CRM experience is a plus)
  • High emotional intelligence, professionalism, and sound judgment
  • Excellent communication skills and ability to act with discretion and initiative
  • Collaborative mindset with strong organizational skills and attention to detail

How to Apply

Please send your resume in Word format to Cynthia Gray at cynthia.gray@quantum.ca. All applications are reviewed by our recruitment team, and hiring decisions are made by people.

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Executive Assistant • Vancouver, Metro Vancouver Regional District, CA

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