Intermediate Legal Assistant - Civil Sexual Assault

Intermediate Legal Assistant – Civil Sexual Assault

We are currently seeking an experienced Legal Administrative Assistant to join our team. This role requires a proactive, detail‑oriented professional with deep expertise in litigation and an ability to work independently. Your responsibilities extend beyond traditional litigation support and require a high degree of attention to detail, organization, communication, and legal acumen. You excel in fast‑paced environments, have a solutions‑focused mindset, and value collaboration. As a key member of the team, you will play a vital role in delivering exceptional legal support to our clients, managing essential tasks such as drafting correspondence, preparing legal documents, and effectively handling client communications. Your experience and proactive approach will contribute significantly to our mission of providing top‑tier legal service.

Why You’ll Love Working Here

• Hybrid Work Environment: Flexible hybrid model with sit‑stand desks, a fully stocked kitchen, and a rooftop patio.
• Monthly Cell Phone Allowance: Support for your communication needs.
• Health & Wellness Spending Account: Flexibility to use toward what matters most to you.
• Continuing Education Support: Ongoing training and professional development.

Who You Are

We are seeking a Senior Legal Administrative Assistant with 5+ years of experience in civil litigation or personal injury litigation, including exposure to civil sexual assault litigation. You thrive in a fast‑paced environment, demonstrate a trauma‑informed approach when supporting survivors, and bring expertise in managing complex litigation files from start to finish. As a senior team member, you’ll also mentor junior assistants and help strengthen best practices across the team.

Your Key Responsibilities

Document Preparation & Drafting

• Draft clear and precise legal correspondence and documents based on general guidelines.
• Prepare pleadings including Notices of Civil Claim, Notices of Application, and Reply to Demand for Particulars.
• Compile, proofread, format, and file legal documents and correspondence from dictation, notes, or templates.
• Organize, prepare, and serve Lists of Documents.
• Compile and organize Application Records for court proceedings.
• Assist with document production and records requests.

Client & Stakeholder Communication

• Serve as a primary point of contact for clients, courts, opposing counsel, and other parties.
• Communicate with empathy and professionalism, keeping clients regularly informed.
• Serve expert reports and ensure clients are aware of key dates and meetings.

Scheduling & Case Management

• Manage lawyer calendars, appointments, deadlines, and scheduling with meticulous attention to detail.
• Track important deadlines and follow-up dates to ensure accuracy.
• Schedule trials, chambers, and mediations in civil sexual assault cases.
• Organize and schedule medical appointments, prepare instructions for experts, and coordinate supporting documentation.
• Provide proactive organizational support for trial and mediation preparation.

File & Records Management

• Open, organize, and maintain accurate case files, records, and reports.
• Ensure consistent and accurate document management practices.
• Manage scanning, photocopying, and incoming/outgoing mail and emails.
• Prepare retainer agreements and legal contracts.
• Process payouts, payments, handle cheques, and manage invoices efficiently.
• Provide backup support for intake and other administrative tasks.
• Step in for vacation coverage as needed to support the team.

Leadership & Team Contribution

• Mentor, coach, and train junior Legal Administrative Assistants on procedures and standards.
• Contribute to team development and knowledge sharing.
• Set and achieve annual personal and team goals.
• Perform other administrative tasks as assigned by lawyers.

What You Bring

• Experience: 5+ years as a Legal Administrative Assistant in civil litigation, predominantly in British Columbia, with specific experience in civil sexual assault litigation.
• Advanced Litigation Knowledge: Skilled in drafting, scheduling, trial preparation, and managing complex case files.
• Trauma‑Informed Approach: Ability to support survivors with empathy, compassion, and professionalism.
• Communication Skills: Strong written and verbal communication; proven ability to interact effectively with clients, courts, and opposing counsel.
• Organizational Excellence: Highly detail‑oriented with exceptional ability to manage deadlines.
• Leadership & Mentorship: Experience guiding and supporting junior team members.
• Resilience: Emotional maturity to manage the demands of sensitive, high‑stakes cases.
• Tech Proficiency: Advanced use of Microsoft Office, Outlook, and legal software; Filevine experience an asset.
• Values‑Driven: Uphold high ethical standards and embody our firm’s values of Results, Collaboration, Trust, and Generosity.

Why This is a Great Opportunity

This is more than just a job, it’s a chance to build a meaningful career in the legal field. You’ll be joining a team that values collaboration, trust, and generosity, with a commitment to supporting each other both professionally and personally. Plus, with plenty of growth opportunities, you’ll have the chance to continuously develop your skills and knowledge.

Ready to Join Us?

If you’re looking for a supportive, innovative work environment where you can make a real impact, we’d love to hear from you! Apply today and take the next step in your legal career.

Please apply with your resume and cover letter, detailing your interest in the position.

The salary for this role ranges from $65,000 to $70,000, commensurate with experience.

*Hammerco is not working with recruiters for this role

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