Senior Administrative Assistant, Quality

Job Details

Description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Quality team as a Senior Administrative Assistant. This diverse team of professionals provides best-in-class industry and technical expertise to internally drive the success of our Assurance and Accounting practice. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Prepare correspondence materials including templates, documents, letters, reports, PowerPoint presentations and Excel workbooks; reviewing and modifying as required
• Research, compile and summarize data and key information
• Schedule and coordinate logistics for meetings, events, travel arrangements, and other business activities
• Coordinate meeting agendas and supporting materials; record minutes and action items to distribute or archive as required
• Support leaders with calendar and email management
• Support leaders with invoicing and preparation of expense reports for submission
• Support day to day operations including drafting team communications, coordinating team member on / off boarding, maintaining distributions lists, reviewing time codes, and approving expense reports
• Maintain process documentation and contribute to the development of new ideas and approaches to improve work processes
• Work collaboratively with other team members and leaders
• Build relationships and communicate regularly with key stakeholders
• Develop a thorough understanding of MNP’s services, business, and industry
• Maintain flexibility to work overtime, as required

Skills and Experience

• 5+ years of increasingly complex administrative responsibilities
• Written and verbal English language skills, with French considered an asset
• Excellent organization skills with the ability to manage time in a fast paced and agile environment
• Strong attention to detail and client service focus
• Demonstrated ability to move tasks forward with minimal direction, including the ability to influence others to keep tasks on track and proactively raise concerns as needed
• Strong critical thinking and professional judgement skills to apply guidelines and best practices consistently across tasks
• Proficient in Microsoft Office Suite, specifically Word, Excel, Teams, PowerPoint and Outlook
• Ability to communicate professionally at all levels
• Any of the following would be considered an asset:
• Post-secondary education in Business Administration
• Prior experience working with senior leaders in a Professional Services environment