Accounting Clerk Intermediate

ABOUT US
Almost million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER
Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.
  

ABOUT THE ROLE
Reporting to the Supervisor, Accounts Payable, is responsible for performing various accounting and financial functions for the Environmental Services or Transportation and Community Planning client Department, with an emphasis on processing of accounts payable through an on-line computer system; reviewing accounts payable transactions for accuracy, completeness, tax status and ensuring compliance with Regional Purchasing and Payment by-laws; and administering the bi-weekly Time Entry and Approval Management System (TEAMS) for the client Department.

WHAT YOU'LL BE DOING

• Reviews and matches accounts payable for processing through an on-line computerized accounts payable system.
• Processes accounts payable on an on-line computerized system via invoice entry.
• Calculates and codes foreign exchange for all foreign payments including US money/cheques.
• Maintains an accurate and current accounts payable system vendor file.
• Maintains records in hard copy and electronic format in accordance with Regional standards.
• Completes timely, accurate data input as required.
• Administers (TEAMS) for the client Department.
• Processes bi-weekly payroll lists, ensuring accuracy of payroll information by reviewing data received; verifies and reports sick, CWW and vacation data, and vacation and sick leave banks; verifies statutory holiday pay as provided by Payroll; and verifies on-call/standby submissions.
• Liaises with vendors, Departmental and Finance staff on accounts payable and time reporting matters.
• Responds to enquiries from staff, vendors and service providers on accounts payable and payment matters; handles or refers requests to appropriate staff for follow-up.
• Performs other duties as assigned, in accordance with Branch and Department objectives.
  

WHAT WE'RE LOOKING FOR

• Minimum two (2) years experience in a general accounting field and in developing spreadsheet and/or database applications for financial analysis and reporting.
• Knowledge of time and labour procedures and general accounting practices, principles and procedures, with emphasis on Accounts Payable, in a computerized accounting environment and knowledge of a large ERP Accounts Payable module.
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management and accountability, and flexibility/adaptability.
• Knowledge of general office and accounting procedures and records management.
• Computer literacy utilizing MS Office software applications, as well as proficiency in spreadsheet applications.