Facilities Coordinator

The Facilities Coordinator is responsible for supporting the day-to-day operations of the facilities department, ensuring the workplace is safe, efficient, and well-maintained. This role involves coordinating maintenance, managing vendor services, handling office space organization, and ensuring compliance with health and safety standards. The company is located in Mississauga.

Location: Keaton Crescent Mississauga
Shift: Monday- Friday
Full time hours
Rate: $26/hr

Duties and Responsibilities:
• Ensure the building, machinery and services (electricity, steam, water, compressors etc.) conform with and are maintained to legislative requirements
• Act as the first point of contact for all facility and property related requests and issues
• Provide direction to undertake preventive and predictive maintenance. Assign tasks and work orders, both planned and unplanned as required
• Operate every day with a continuous improvement mindset, identifying challenges and problems and finding solutions to improve cost, quality and output • Assist in planning, locating and purchasing of new equipment for plant expansion
• Provide leadership for equipment installation and secure resources to achieve rated speeds and safe operation within specified timelines • Coordinate and oversee maintenance and repair work, including HVAC, plumbing, electrical, and cleaning services
• Liaise with external vendors, contractors, and suppliers
• Maintain records of maintenance, inspections, and service reports
• Monitor and maintain office supplies, equipment, and furniture
• Assist in planning and executing office moves, seating arrangements, and workspace configurations
• Ensure compliance with health, safety, and environmental regulations
• Respond to emergency situations or urgent maintenance issues as they arise
• Support sustainability initiatives and energy-saving projects within the facility
• Assist with budgeting and cost control for facilities-related expenses
• Maintain accurate facility documentation, including floor plans, keys, and access control systems
• Investigate existing systems and procedures and recommend improvements where necessary, resulting in a more efficient and less costly operation
• Compile/maintain operation statistics/reports for the department
• Daily meter readings
Oversight of the following agreements:
o Boiler Inspections / water treatment o Air Conditioning Systems o Landscaping / Snow Removal o Fire Extinguisher Inspection o Security o Sprinkler and fire alarm systems o Corrugate Removal o Waste Disposal o Production Supplies (tape, stretch wrap, paper, etc.)
• Oversee third-party services to ensure timely and proper execution of the actions. Make recommendations for improvement as necessary
• Assist in the solicitation of bids for leasehold improvements as requested (painting, office expansions, new equipment installation, etc.)
• Ensure the Maintenance Department conduct daily boiler blowdown / inspection routine and keep an up to date log book of the activity

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual disabilities to perform the essential functions. Daily workload is split between plant floor and office. Availability to trouble-shoot problems on second shifts and weekend required. Some travel required. Ability to work in a fast-paced environment where problems occur and volumes are heavy.

Advantages
Permanent role from day one
Competitive salary
Benefits package
Opportunity to learn and grow






Responsibilities
The Facilities Coordinator is responsible for supporting the day-to-day operations of the facilities department, ensuring the workplace is safe, efficient, and well-maintained. This role involves coordinating maintenance, managing vendor services, handling office space organization, and ensuring compliance with health and safety standards. The company is located in Mississauga.

Location: Keaton Crescent Mississauga
Shift: Monday- Friday
Full time hours
Rate: $26/hr

Duties and Responsibilities:
• Ensure the building, machinery and services (electricity, steam, water, compressors etc.) conform with and are maintained to legislative requirements
• Act as the first point of contact for all facility and property related requests and issues
• Provide direction to undertake preventive and predictive maintenance. Assign tasks and work orders, both planned and unplanned as required
• Operate every day with a continuous improvement mindset, identifying challenges and problems and finding solutions to improve cost, quality and output • Assist in planning, locating and purchasing of new equipment for plant expansion
• Provide leadership for equipment installation and secure resources to achieve rated speeds and safe operation within specified timelines • Coordinate and oversee maintenance and repair work, including HVAC, plumbing, electrical, and cleaning services
• Liaise with external vendors, contractors, and suppliers
• Maintain records of maintenance, inspections, and service reports
• Monitor and maintain office supplies, equipment, and furniture
• Assist in planning and executing office moves, seating arrangements, and workspace configurations
• Ensure compliance with health, safety, and environmental regulations
• Respond to emergency situations or urgent maintenance issues as they arise
• Support sustainability initiatives and energy-saving projects within the facility
• Assist with budgeting and cost control for facilities-related expenses
• Maintain accurate facility documentation, including floor plans, keys, and access control systems
• Investigate existing systems and procedures and recommend improvements where necessary, resulting in a more efficient and less costly operation
• Compile/maintain operation statistics/reports for the department
• Daily meter readings
Oversight of the following agreements:
o Boiler Inspections / water treatment o Air Conditioning Systems o Landscaping / Snow Removal o Fire Extinguisher Inspection o Security o Sprinkler and fire alarm systems o Corrugate Removal o Waste Disposal o Production Supplies (tape, stretch wrap, paper, etc.)
• Oversee third-party services to ensure timely and proper execution of the actions. Make recommendations for improvement as necessary
• Assist in the solicitation of bids for leasehold improvements as requested (painting, office expansions, new equipment installation, etc.)
• Ensure the Maintenance Department conduct daily boiler blowdown / inspection routine and keep an up to date log book of the activity

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual disabilities to perform the essential functions. Daily workload is split between plant floor and office. Availability to trouble-shoot problems on second shifts and weekend required. Some travel required. Ability to work in a fast-paced environment where problems occur and volumes are heavy.

Qualifications
• Excellent written and verbal communication skills to provide quality customer service and effectively interact with employees at all levels in the organization • Strong organizational and multitasking skills
• Proficiency in Microsoft suite of programs (Word, Excel, Project and PowerPoint)
• Strong detail-oriented, analytical, problem solving and decision-making skills
• Ability to manage vendors and coordinate with various departments

EDUCATION AND EXPERIENCE
• High school diploma or equivalent
• 2+ years of experience in facilities, office management, or a related role
• Forklift and Scissor-lift certification an asset
• Knowledge of basic building systems (HVAC, electrical, plumbing)
• Understanding of workplace safety standards and regulations

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WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual disabilities to perform the essential functions. Daily workload is split between plant floor and office. Availability to trouble-shoot problems on second shifts and weekend required. Some travel required. Ability to work in a fast-paced environment where problems occur and volumes are heavy.

Summary
If you believe you have the experience and are a perfect fit for this role, please apply online and email your resume to crio.buchanan@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.