Administrative Assistant II Medical

Union : NonUnion

Site :   Toronto General Hospital

Department : Medicine

Reports to : Physician

Job Grade : A0 : 06

Hours : 37.5 hours per week

Salary : $24.82 $31.02 per hour

Shifts : Weekdays; Monday Friday

Status : Permanent FullTime

Closing Date : January 27 2025

Position Summary

The Administrative Assistant II exercises judgment and independence in the performance of secretarial activities the principal responsibilities include : utilizing knowledge of medical terminology and advanced functions to provide word processing / typing services to facilitate the production of moderate and / or complex documents / materials for assigned personnel; performing reception responsibilities; maintaining written and / or electronic calendar / schedule; administering and monitoring billing procedures and departmental budgeting records; ensuring efficient operation of the office within the scope of authority; modifying and maintaining electronic and paper information filing / retrieval methods systems and / or formats; providing functional supervision to lower classified clerical position(s); performing clerical support functions as assigned.

Duties

• Support the timely and efficient processing of incoming referrals scheduling / rescheduling of patient appointments responding to patients general inquiries cancelling patient appointments and completing reminder communications at the UHN spondylitis screening clinic
• Complete administrative tasks that support data reporting requirements and a positive patient experience meeting quality standards set out by UHN including registering patients as needed in UHNs EPIC EMR (Electronic Medical Record) system
• Schedule appointments with patients to support the clinical operations
• Complete documentation following patient consults with clinicians and rheumatologist including transfer of notes back to referring clinician
• Provide backup / crosscoverage support as a member of an operational administrative team

Qualifications :

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work : Employment Type :

Fulltime

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Vacancy : 1