Procurement Specialist

Job Description

Job Description

Do you thrive on organizing, negotiating, and keeping things on track?

Become our Procurement Specialist and help turn departmental needs into seamless deliveries.

This full-time, temporary position runs from February to August 30, 2026.

The Procurement Specialist will primarily work at our head office on Baker Street in beautiful Nelson, BC.

Festival Site Work : The successful candidates will also be required to work on-site at the festival location near Salmo, BC for about 1 month in July.

The Procurement Specialist manages all non-merchandise procurement, ensuring the timely and cost-effective acquisition of goods and services. This role oversees kit-list procurement by distributing and reviewing templates from department leads, collaborating with teams to assess needs, negotiating contracts, and ensuring smooth delivery. Responsibilities include sourcing from local and international suppliers, managing end-to-end purchase requests, and identifying cost-saving opportunities. The ideal candidate is highly organized, skilled in procurement best practices, and thrives in a fast-paced environment.

Roles and Responsibilities :

Source, evaluate, and select suppliers based on quality, cost, and delivery timelines for festival-related equipment and supplies.

Conduct market research to identify potential vendors and negotiate pricing, contracts, and terms to optimize purchasing value within budget.

Manage procurement for various departments, ensuring all required items are ordered and received on time.

Oversee the full procurement cycle from order placement to delivery, tracking shipments, reconciling orders upon arrival, and resolving any supply chain issues to ensure accurate and timely fulfillment.

Manage purchase requests and communicate delivery updates to internal teams.

Monitor inventory levels and coordinate purchases to maintain optimal stock levels, preventing shortages or overages.

Ensure compliance with company policies and industry regulations.

Evaluate supplier performance and address product quality or service reliability concerns, managing refunds and coordinating the return of faulty or no-longer-required items to maintain strong vendor relationships and operational accuracy.

Maintain accurate procurement records, including kit lists, vendor agreements, and financial documentation.

Utilize historical procurement record-keeping to streamline purchasing, track data, and improve efficiency.

Analyze market trends and supplier performance to identify cost-saving opportunities.

Develop and maintain strong relationships with suppliers and vendors, serving as the primary point of contact to support consistent communication, issue resolution, and long-term partnership management.

Perform cost analysis and identify opportunities for cost reduction and operational efficiency.

Identify gaps in current systems and develop streamlined processes that improve efficiency, accuracy, and overall operational flow.

Manage overseas imports including customs, duties, documentation and coordination with brokers and freight partners.

Qualifications :

Minimum 2-4 years of proven experience in a purchasing or procurement role.

Strong numerical and analytical skills to assess pricing, trends, and procurement needs.

Experience with inventory management and purchasing.

Overseas import experience is considered a strong asset

Proven relationship management skills with vendors and suppliers.

Knowledge of supply chain management principles and procurement best practices.

Strong negotiation and communication skills.

Excellent organizational skills and ability to manage multiple priorities.

Ability to work independently and collaboratively within a team.

Valid driver’s licence and ability to drive for work-related travel

Experience with procurement management tools, such as Google Workspace (Sheets, Docs) or other cloud-based tracking systems.

Strong analytical and problem-solving skills.

Able to create clear processes and procedures from the ground up.

High attention to detail and accuracy.

Flexible and adaptable to changing priorities.

Ability to work under pressure and meet tight deadlines.

Commitment to ethical procurement practices.

Excellent interpersonal skills and the ability to work in a culturally diverse workspace without personal judgments or bias.

Reflect the Shambhala spirit through kindness, inclusivity, and a welcoming approach!

The Perks :

At Shambhala, we're not just about the music; we're about creating an incredible experience for our team too. Here's what you can look forward to when you join us in a contract position :

Team Yoga Classes : Dive into wellness with complimentary yoga sessions for our HQ team in the off-season. Let's embark on a journey together toward enhanced well-being and mindfulness! ????️‍♀️

The "20cm Rule" : If Whitewater gets at least 20cm of snow overnight, Shambhala HQ staff have the option to take the morning off to enjoy the powder before heading to work. ????

Savoy Hotel Discounts & Bloom Nightclub Shows : Enjoy exclusive discounts on stays at The Savoy Hotel for you and your loved ones! Plus, as part of the Shambhala HQ team, you can attend selected shows at Bloom Nightclub free of charge. ????️.

Casual Dress Code : Embrace your individuality with our flexible dress policy.

Competitive Salary : We offer a competitive salary that aligns with industry standards.

Unique and Exciting Work : Joining Shambhala HQ isn't just a job—it's a unique experience! Shambhala HQ staff get an insider's look at the festival, from planning to execution. Dive into the magic of Shambhala firsthand!

Ready to join the team? Submit your resume and cover letter below.

Pay Rate :

$25-30 per hour based on experience.

Shambhala Music Festival is committed to employment equity. We strongly encourage applications from Indigenous peoples, Black people, racialized people, people with disabilities, people from gender and sexually diverse communities and / or people with intersectional identities.

Please watch the video below for an inside look at the culture you’ll be joining at Shambhala Music Festival! ????