Junior Food Safety Coordinator

As a Junior Food Safety Coordinator, you will support day-to-day food safety operations with a focus on managing documentation, shipment compliance, and AI-based platform troubleshooting.

Your role plays a vital role in bridging compliance, data, and digital transformation across departments. It includes supporting the team on Certificate of Analysis (COA) operations, documentation review, and data entry into our ERP system which tracks all order related information and documentation. For FSQA, you are also the Project Coordinator (working with an external AI company) for the deployment of our AI-based COA review automation and COA document packages ("docpacks") sending out platform which must remain aligned with the ERP system.

You’ll work cross-functionally with stakeholders - External (Customer, Supplier, Warehouses, AI-consultant) and Internal (Commercial, Supply Chain, and Logistics teams) - to ensure COA document packages (COA docpacks) meet customer and regulatory microbiology standards. This role requires excellent organizational, technical, and communication skills in a fast-paced environment.

Core Responsibilities

A. Food Safety Documentation & Data Review

• Monitor internal shipment dashboards and lot code mapping to create compliant docpacks.
• Review Certificates of Analysis (COAs) against customer and industry microbiology standards.
• Upload supplier documentation to customer platforms and internal databases.
• Ensure timely and accurate updates to SOPs and internal training materials.
• Transcribe in-house FSQA training videos into formal documentation.
• Support New Item Creation process by verifying food safety documentation against product specifications.

B. Platform & Process Support

C. Cross-Department Communication

D. Administrative & Ad-Hoc Support

Required Skills

Organizational & Analytical

Initiative & Ownership

Communication & Teamwork

Technical Proficiency

Education & Work Experience

Benefits

About the employer

Founded in 2001 as an international food trading company, ArdoVLM is now a recognized leader in global food supply chain integrity management.

Building on an import-export business model with strategic investments in food safety auditing, farming, and food processing, ArdoVLM’s commitments to brand protection are the foundation upon which we guarantee the quality of the competitively priced foodstuffs that we bring to market.

Only candidates who are considered for the position will be contacted.