office administrative assistant

• Work Term : Permanent
• Work Language : English
• Hours : 35 hours per week
• Education : College / CEGEP
• Experience : 7 months to less than 1 year
• or equivalent experience

Work setting

Real estate

Tasks

• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Conduct research
• Perform data entry
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS Word
• Electronic mail

Technical terminology

Business

Area of work experience

Purchasing, procurement and contracts

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Project management

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Accurate
• Client focus
• Adaptability
• Quick learner

Screening questions

• Are you available for shift or on-call work?
• Do you have previous experience in this field of employment?
• What is your current level of study?

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
• Supports newcomers and / or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and / or refugees with experienced employees
8 days ago