Talent.com
Chandos
Document AdministratorChandos • Edmonton, Alberta, Canada
Document Administrator

Document Administrator

Chandos • Edmonton, Alberta, Canada
5 days ago
Job type
  • Full-time
Job description

Role Overview
The Document Administrator plays a key role in supporting our risk team by managing tracking and processing company and project documentation. This position helps ensure consistency compliance and alignment with company policies and procedures.

Key Responsibilities
Review vendor enrollment documentation to ensure compliance with company policies and mitigate risk
Collaborate with vendors to complete enrollment within two business days and assist with any questions
Verify and process all incoming vendor change requests
Partner with operations to prepare and issue subcontract agreements ensuring proper authorization and signatures are secured
Track outstanding subcontract agreements and provide status updates to ensure contracts are fully executed within five days of issuance
Cross-train with the Compliance Administrator to support insurance and bonding processes
Cross-train with the Expense Administrator to support expense reimbursement and recovery processes
Assist with additional tasks and projects as assigned by the Supervisor or Managers


Qualifications :

Qualifications & Education
13 years of experience in document control administration or accounting
Experience in the construction industry is an asset

Preferred Qualifications
Exceptional attention to detail in all aspects of work
Strong teamwork skills with the ability to work independently when needed
Clear and professional communication skills with individuals at all levels of the organization
Ability to learn and adapt to new software and systems
Experience with Vista and DocuSign is an asset
Strong organizational and time-management skills
Ability to interpret and follow company policies and procedures


Additional Information :

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

  • We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
  • Competitive wages
  • Well rounded employer paid benefits program including health dental vision care and employee assistance program
  • RRSP matching program to aid and prepare employees for long-term financial security
  • Educational assistance for employees who wish to pursue job-performance enhancing education
  • Recognition and annual salary reviews program
  • Leadership conferences that allow employees to connect and collaborate
  • Regular company-wide engagement opportunities

Chandos only accepts applications through our portal from individuals. All resumes and applications submitted by an agency or consulting firm will be disqualified from our recruitment process.


Remote Work :

No


Employment Type :

Full-time


Experience: years
Vacancy: 1
Create a job alert for this search

Document Administrator • Edmonton, Alberta, Canada

Similar jobs

Business Administrator: Remote Role in Data Catalog and Governance

SWITS DIGITAL Private LimitedEdmonton, Division No. 11, CA
Remote
Full-time

Take charge as a remote Business Administrator focused on optimizing data catalog initiatives.Manage data quality standards, metadata processes, and enhance user experiences for data teams.In this ... Show more

 • Promoted

Document Control Clerk

Turner & TownsendEdmonton, Division No. 11, CA
Full-time

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.Working with our clients across real estate, infrastructure, energy and natural resourc... Show more

 • Promoted

Senior Mortgage Documentation Officer

National Bank of CanadaEdmonton, Division No. 11, CA
Full-time

We are looking for an individual to join our growing team who is eager, confident, has an eye for detail and is self-led.As a Senior Mortgage Documentation Officer, you demonstrate excellency in de... Show more

 • Promoted

Document Specialist

Options Consulting SolutionsEdmonton, Division No. 11, CA
Full-time

Shift Pattern: 9am-5pm EST, must be willing to work Saturday and Sunday.Are you looking for an exciting opportunity to join a fantastic team at one of Canada’s TOP National Law Firms?.Are you fluen... Show more

 • Promoted

Records Information Management Administrator

AMA - Alberta Motor AssociationEdmonton, Division No. 11, CA
Full-time

You’re someone who thrives on organization, accuracy, and making information easy to find when it matters most.As a Records Information Management Administrator, you’ll play a critical role in main... Show more

 • Promoted

Dynamic Program Administrator for Government

AplinEdmonton, Division No. 11, CA
Full-time

Advance your skills as a Program Administrator within government services.Focus on technical administrative tasks complemented by a strong customer service aspect in a busy environment.In this role... Show more

 • Promoted

Senior Contract Administrator

NES FircroftSherwood Park, AB, CA
Full-time

The Contracts Manager oversees end-to-end administration and execution of construction and related third-party services for the client's project.With sourcing largely complete, the emphasis is on c... Show more

 • Promoted

Subcontracts Administrator

Ledcor Construction, Inc.Edmonton, Division No. 11, CA
Full-time

You are an effective multitasker who has at least two years of experience in a dispatch or subcontract administration position.As the Subcontracts Coordinator, you will be involved in the selection... Show more

 • Promoted

Experienced Application Administrator for Finance

StantecEdmonton, Division No. 11, CA
Full-time

Become an integral part of our team as an experienced Application Administrator focused on finance.Ensure effective configuration, maintain applications, and achieve compliance with audits.In this ... Show more

 • Promoted

Project Administrator

Bird ConstructionEdmonton, Division No. 11, CA
Full-time

Where Greatness Grows The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution.Unlocking this potential is t... Show more

 • Promoted

Document Specialist

Torys LLPEdmonton, Division No. 11, CA
Full-time

The Document Specialist is responsible for providing firm-wide document production support at an advanced to expert level using Microsoft Office products, department-specific software, and other to... Show more

 • Promoted

Detail-Oriented Finance Administrator Specializing in Data and Invoices

AcurenSherwood Park, AB, CA
Full-time

Join our team as a Finance Administrator where your detail-oriented mindset will shine.Work on invoicing, payroll, and reporting while collaborating with finance team members in a vibrant environme... Show more

 • Promoted

Contract Administrator

GEC ArchitectureEdmonton, Division No. 11, CA
Full-time

GEC Architecture is a design studio focused on Improving Lives Through Architecture.Our Core Values represent our team and our approach to design.We inspire people, build community, and deliver exc... Show more

 • Promoted

Regulatory Operations Administrator

Alberta Recycling Management Authority (ARMA)edmonton, ab, ca
Full-time

The Regulatory Operations Administrator is responsible for providing administrative support to stakeholders to meet their regulatory obligations as defined in the Extended Producer Responsibility R... Show more

 • Promoted

Funding and Contracts Administrator

YmcanabEdmonton, Division No. 11, CA
Full-time

Become a key player in securing funding as a Grants and Contracts Administrator.Manage grant submissions, reporting and stakeholder relations to drive funding success.As Grants and Contracts Admini... Show more

 • Promoted

Junior LEMS Administrator — Invoicing & Maximo (Edmonton)

AirswiftEdmonton, Division No. 11, CA
Temporary

A key client in the Oil & Gas industry is seeking a Junior LEMS Administrator in Edmonton for a 4-month contract.The candidate will support invoicing processes and ensure data accuracy while collab... Show more

 • Promoted

REMOTE Encompass Administrator -Contract

JobotEdmonton, Division No. 11, CA
Remote
Full-time

REMOTE Encompass Administrator - Contract.This range is provided by Jobot.Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Highly Reputable Mortg... Show more

 • Promoted

Project Document Controller

Victor Energy Ltd.Edmonton, Division No. 11, CA
Full-time

Are you a forward-thinking, self-motivated problem solver who enjoys working in a dynamic, fast-paced environment? Do you bring a sharp eye for detail, strong technical expertise in document contro... Show more

 • Promoted

Operations Administrator 1

AggrekoEdmonton, Division No. 11, CA
Full-time

Bring your energy to Aggreko as.You’ll execute administrative tasks, including purchase order (PO) requests for parts, shop, and operating supplies for Service Centers in Canada.Heating, cooling an... Show more

 • Promoted

Finance-Focused Application Administrator Needed

Stantec Consulting International Ltd.Edmonton, Division No. 11, CA
Full-time

Take charge as an Application Administrator focused on finance applications.Manage system configurations, conduct audits, and ensure compliance integrity with key financial software.This position e... Show more