Accounts Payable Specialist

Overview

Our client in York Region, ON is actively looking for an Accounts Payable Coordinator to join their team.

Position Description

The Accounts Payable Coordinator is responsible for working within the framework of the finance team managing all overhead-related AP activities, including vendor invoice processing, employee expense reimbursements, and all vendor payments. This position ensures compliance with company policies, accurate GL coding for invoice costing and timely reconciliation of vendor statements, while also supporting other general accounting functions as and when required.

Responsibilities

• Process overhead vendor invoices, ensuring correct approvals and GL account coding.
• Review and process employee expense reimbursements in line with company policy.
• Liaise with vendors and internal clients to obtain information and clarify/resolve discrepancies.
• Prepare vendor payment runs and maintain accurate vendor records.
• Review bank accounts for FX purchases, cashflow forecast, pre-authorized payment reconciliations.
• Manage EFT and cheque file uploads, investigating any issues and collaborating with internal teams to resolve banking, payment, or file processing errors.
• Ensure timely payment of all invoices to avoid late payment fees and optimize cash discounts.
• Timely reconciliation of vendor statements and aged invoices.
• Review and inquire about outstanding uncashed USD and CAD cheques for timely reconciliation and other duties as required.

Qualifications

• Diploma or degree in Accounting, Finance, or a related field.
• 3+ years' experience in a full-cycle AP role within a medium to large corporation. (Retail and multiple locations environment is an asset).
• Knowledge of AP Payment process and teammate reimbursement is required.
• Proficiency in MS Excel (required), with working knowledge of MS Word and MS Outlook.
• Strong communication, analytical, and interpersonal skills.
• Highly organized, detail-oriented, and able to manage multiple priorities effectively.
• Collaborative team player with a proactive approach.
• Ability to perform effectively in a fast-paced, dynamic work environment.
• Self-motivated, able to work independently, and driven to meet deadlines.
• Experience with Infor SXe or similar ERP systems is an asset.

Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Accounting/Auditing, Finance, and Other
• Industries: Wholesale