Assessment Coordinator

Job Summary

The incumbent will liaise with course faculty and program staff at all sites in the distributed Undergraduate Medical Program (UGME) to support the development and implementation of student assessments in addition to the grading, analysis and reporting of student assessments. The programmatic assessment platform includes the key pillars of work-based assessments, OSCEs, Written MCQ tests, including progress testing and portfolios. They will assist in implementing new methods of assessment and assessment tools. The incumbent will be responsible for the precise processing and timely reporting of the results of the assessments. They will participate in assessment-related projects and the maintenance of the databases. The incumbent will use high security, technology-enabled processes to ensure the security of the data requiring protection. They will develop sufficient expertise to support the team during high peak demand cycles or in the event of absences.

Organizational Status

Our Vision: To Transform Health for Everyone.

Ranked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.

The Faculty—comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and over 10,000 clinical faculty members—is composed of 19 academic basic science and/or clinical departments, three schools, and 23 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.

This position is based within the Provincial Learner Assessment Team (PLAT) in the UGME, Faculty of Medicine. Reports to the Manager, PLAT, and works directly with the Senior Manager, PLAT, Assessment Coordinators and the Examinations Administrators.

Work Performed

Assessment Development and Delivery:

-Assist Faculty with the selection and development of high-quality assessment materials and the planning of student assessment materials and formative assessment

-Assist Faculty in blueprinting and matching the different assessment tools to the curricular leaning objectives and competencies

-With faculty guidance create examination materials while ensuring complete accuracy of all examination materials

- Score written exams and OSCE, perform item analysis, and compile student performance report for Faculty

-Guide faculty in their scoring decisions through standard-setting meetings and item statistics review meetings

- Assist in tracking and reporting on Workplace Based Assessments

-Prepare the necessary statistical reports for the Student Promotions Committee

-Prepare Individual Score Reports communicating students’ performance on assessments

-Participate in all areas of assessment, especially during high workload periods

-Co-manage the examination item bank and documentation supporting examinations development, including item tagging with the agreed upon descriptors, acknowledging the contributions of individual faculty members to the item bank, and mining the overall bank for items that can be used in relevant assessment per request by the Faculty

-Oversee the delivery of remedial and supplemental exams in accordance with UBC Senate Policy

Other:

-Participate in Unit’s work on continuous improvement of program assessment

-Participate in curriculum development committees to provide assessment perspective

-May serve on appropriate program committees

-Complete other assessment-related projects as required

-Serve as an examination invigilator

Consequence of Error/Judgement

The Assessment Coordinator is directly responsible for the quality of work related to student and teacher assessment in their portfolio. Errors in student assessment will lead to incorrect grading of students and will require formal correction and steps to disclose the error and take responsibility. Errors that lead to the breach of confidentiality of either examinations or assessment data will have major consequences and will require time to repair the damage as well as restore credibility in the eyes of the students and or faculty leadership.}

Supervision Received

Works independently with minimal direction from the Manager, PLAT, and the Senior Manager, PLAT.

Supervision Given

No supervision given.

Minimum Qualifications
University degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Experience with survey design, analysis and delivery of results preferred.

Experience with in item and examination development, educational testing and measurement preferred.

Experience with statistical-analysis packages and database concepts are an asset.

Experience with statistical-analysis packages e.g. SPSS, R etc. and database concepts is an asset.

Ability to learn new software and assessment-related programs.

Ability to effectively use MS Office (Word, Excel, Access, Outlook) at an intermediate level.

Ability to communicate effectively verbally and in writing.

Ability to take initiative and collaborate successfully.

Strong ability to communicate effectively both verbally and in writing.

Strong ability to compose and present correspondence, reports, presentations, and other written materials using clear and concise business English.

Excellent organizational, planning skills and ability to maintain high precision under pressure, follow timelines and meet all targets.

Ability to work effectively with minimal supervision.

Ability to anticipate problems and issues and plan ahead.

Ability to work independently and demonstrate high level of initiative and self-directedness.

Ability to work in a fast-paced team environment. Models commitment, an inclusive client-service mindset, and respect for others, including students and community collaborators with visible and/or unseen disabilities.

Ability to work effectively in cross-functional teams and to develop effective working relationships and best practices with students, Faculty, staff and community collaborators.

Ability to recognize sensitive and confidential matters and respond appropriately.

Ability to make thoughtful, informed, and thorough decisions.