Administrative Assistant

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• RSP Options (after 12 months or 2000 cumulative hours of service)
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

As a member of the Snow School Team you will report to the Senior Executive Assistant as well as other Snow School Leaders who oversee the entirety of all Snow School Programming.

During peak times be available for front line duties to support our programming in various areas.

Main focuses of the role:

• Pre-season initiatives & organization.
  
• To take the lead and be accountable for all ordering; operating supplies, Whistler Kids collateral, etc.
  
• To oversee and produce the Snow School Newsletter.
  
• Taking minutes for Snow School Manager Meetings
  
• Capital budget: To be part of the process working with leaders to ensure this is on track for timing and overall spending.

Job Specifications:

• Starting Wage: $20.00/hr - $26.61/hr
• Employment Type: Year Round
• Shift Type: Full Time
• Minimum Age: At least 18 years of age
• Housing Availability: No

Job Responsibilities:

• To work with the Whistler Kids Senior Manger to review monthly spends
  
• Update, design and forward the Snow School Newsletter
  
• Attend and organize meeting details; take minutes, assign tasks, update to-do lists and actions in Senior Manager and |Manager Meetings (weekly)
  
• Assist in proof reading of all marketing and outgoing communication to our guests and staff
  
• Be responsible for all the Whistler Kids collateral inventory throughout the season
  
• Participate in VR LIFT courses; mandatory and non-mandatory
  
• Organize, support and attend group meetings throughout the season for our staff; Fireside Chats etc.
  
• To be the “records management” lead for the Snow School
  
• To process and report daycare cheques for the Teddy Bear Daycare
  
• To work with our sponsors (Nature Valley) to ensure smooth transition of equipment and needs of the Snow School
• Other duties as assigned

Job Requirements:

• Strong written and verbal communication skills
• Excellent attention to detail
• Must be organized and be able to manage a variety of projects
• Must work well in a fast-paced, challenging environment and be self-motivated
• Must have excellent interpersonal skills, be mature and well-groomed
• Understanding of Whistler Blackcomb Products & Services and passionate towards the industry
• Demonstrate our VR core values around: Serve Others, Do Right, Be Inclusive, Drive Value, Do Good, Be Safe, Have Fun
• Satisfactory criminal record check
• Previous WB Snow School experience an asset

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 514626
Reference Date: 05/04/2026
Job Code Function: Administrative