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CoCalibrate Real Estate Solutions
Real Estate Executive AssistantCoCalibrate Real Estate Solutions • Langley, BC, CA
Real Estate Executive Assistant

Real Estate Executive Assistant

CoCalibrate Real Estate Solutions • Langley, BC, CA
3 days ago
Job type
  • Full-time
Job description

This role is ideal for an experienced and enthusiastic Operations Manager with a strong background in real estate support.


Based in Langley, I am seeking a full-time, in-person Executive Assistant / Operations Manager to help lead and elevate the day-to-day operations of a high-performing real estate business. This is a key strategic role responsible for overseeing administrative, transaction, marketing, client care, and operational functions.


I’m looking for a proactive, detail-oriented professional who can confidently manage and optimize daily operations in a fast-paced real estate environment. In this leadership-focused position, you will oversee all areas of the business - From administration and marketing to client care and general operations - helping ensure smooth systems, exceptional client experiences, and ongoing business growth.


Sounds like you? Shoot me your resume and let's chat...


Bonus items that motivate and set us apart:

  • Confidential hiring process
  • Competitive wages
  • Monday to Friday, 9 am-5 pm (with occasional evening and weekend work as needed)
Compensation:

$55,000 - $65,000+ yearly DOE PLUS Bonus Structure


Responsibilities:
  • CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow-up
  • Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish
  • Client Communication: Act as the primary point of contact, providing consistent and professional updates throughout the buying or selling process
  • Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability
  • Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track
  • Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content
  • Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence
  • Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion

Qualifications:
  • Minimum 3 years of experience in real estate operations or team management.
  • Valid BC driver's license and reliable vehicle.
  • Strong leadership skills.
  • Highly proficient with Pipedrive CRM, Trello/Asana, and Google Workspace.
  • Excellent organization and follow-up habits.
  • Experience managing multiple projects simultaneously.
  • Able to take initiative and anticipate needs before they arise.
  • Strong communicator who thrives in a fast-paced environment.
  • Enjoy being in a dynamic job where no task is above or below you.
  • A constant drive to improve the experience of clients and our internal processes: "How can I make things better?".

About Company

CoCalibrate is an innovative solutions provider dedicated to matching top Executive Assistants with top-producing Professionals.

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Real Estate Executive Assistant • Langley, BC, CA

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