Project Administrator

Responsibilities

Financial & Data Management

• Assist with project set-up in FBM’s financial management system (Ajera), including Project Set-Up Forms (PSFs) and budget entry.
• Support financial monitoring, budget analysis, and monthly invoicing in coordination with the Finance team.
• Maintain accurate records of project revisions, scope changes, and forecasting.
• Monitor cost and schedule data to flag potential risks or variances.

Operational Support

• Support PMs with project initiation, coordination of documentation, and internal kick-off plans.
• Assist with the weekly schedule update process and first-pass reviews of project reports.
• Manage project documentation in accordance with FBM’s quality standards.
• Contribute to the evolution of this new role by taking on additional responsibilities and process improvements as the position grows.

Collaborative & Team Integration

• Follow and support the continuous improvement of project controls standards.
• Collaborate with others to promote understanding and provide necessary project support.
• Demonstrate a commitment to ongoing learning, mentorship, and professional development.

Qualifications

• Education: Post-secondary education in project management or an administration-related program.
• Soft Skills: Exceptional attention to detail, strong interpersonal skills, and the ability to multi-task in a collaborative environment

Experience

• Experience: 2+ years experience in a Project Management, Project Controls, or similar operational role is an asset.
• Technical Skills: Proficiency in Microsoft Office (specifically Word and Excel) and an understanding of basic accounting principles.
• Industry Knowledge: Experience in a professional services consulting firm (accounting, engineering, environmental, or planning) is considered an asset.

About FBM

FBM is a mid-sized architectural, interior design, and planning firm based in downtown Halifax, and soon to move into its own purpose-built mixed-use office building in the Halifax North End, a short walk from Halifax Commons. FBM boasts an impressive portfolio of award-winning architectural, interior design, and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canada’s Top 100 Employers, Atlantic Canada’s Top Employers, Nova Scotia’s Top Employers, and one of Canada’s Top Small/Medium Employers since 2021.

FBM offers:

• Competitive salary.
• Vacation and paid office closure during Christmas period.
• Health & medical benefits with a Health Spending Account.
• Flexible, hybrid and supportive work environment.
• Active social calendar for company-supported events.
• Professional development opportunities.

We celebrate diversity and our ethos, people-driven design, means that we are committed to creating an inclusive and diverse workplace that reflects the communities and clients we serve, and the people with whom we work.

We are proud to be recognized among Canada’s Top Employers since 2021.