Administrative Assistant (OA)

What you'll do

Responsibilities

Working in a team environment and reporting to the Academic Chair, School of Applied Innovation and Technology, you will:

• Provide a full range of administrative support services to the Academic Chair with an emphasis on providing superior customer service to all stakeholders.
• Provide basic administrative support such as booking meetings and assisting students with questions.
• Assist the Academic Chair with scheduling, calendar management, data collection and management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required.

What you'll need

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered.
• You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.

• You have accounting experience.

• Experience in the Education sector would be considered an asset.
• Experience in civil, building, oceans, and environmental technologies would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams and Microsoft OneNote and email. You have extensive experience using Microsoft Word and Excel.
• Occupational experience that includes working with PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students and prospective students would be considered an asset.
• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.