Executive Assistant

destinationone is pleased to partner with the Monark Group to recruit a highly organized, detail-driven Executive Assistant who will support the CEO and President. In this dynamic, fast-paced role, you’ll act as the right handto the CEO - ensuring schedules run smoothly, communication is streamlined, and top priorities are executed without friction. You’ll also work closely with the Chief of Staff and senior leadership team to support the overall rhythm of the Executive Office.
About You
We’re looking for someone who is proactive, adaptable, and thrives in a high-performance environment. If you’re the kind of person who anticipates needs before they’re spoken, keeps everything running behind the scenes, and enjoys being at the center of it all—this role is for Monark:
Monark Group is a diversified holding company committed to powering strategic growth and innovation across three core arenas:Global Shipping Logistics,Health Technology, andReal Estate Development. With more than five decades of industry expertise, we combine deep technical know-how, rigorous quality standards, and a people-first culture to deliver measurable impact for our clients, partners, and communities.
At Monark Group, their mission is to innovate responsibly - partnering with purpose-driven organizations to solve complex challenges, empower people, and build resilient ecosystems. Recognized as a Great Place to Work for 2024–2025, we cultivate a culture of integrity, collaboration, and continuous improvement:

• Integrity & Trust: We hold ourselves to the highest ethical standards in every endeavor.
• People Empowerment: We invest in our team’s growth, believing that empowered individuals drive the greatest impact.
• Innovation & Excellence: We challenge conventions, embracing bold ideas and cutting-edge technologies to deliver best-in-class solutions.
• Sustainability & Community: We prioritize long-term, responsible growth—balancing business goals with environmental stewardship and social responsibility.

Key Responsibilities:

Executive & Administrative Support

• Manage and optimize the CEO’s calendar, email, and meeting coordination
• Coordinate complex travel arrangements, itineraries, and logistics
• Prepare and edit internal and external correspondence, presentations, and reports
• Track follow-ups, ensure deadlines are met, and keep the CEO focused on top priorities
• Liaise with internal departments and external partners, including legal counsel and vendors
• Maintain confidentiality and professionalism at all times

Event & Office Coordination

• Coordinate logistics for internal meetings, team events, offsites, and executive retreats
• Oversee upkeep of the executive office, coffee bar, and boardroom areas
• Support general office administration, including printing, filing, supplies, and courier services
• Greet and host guests and visitors to the Executive Office
  

Ad Hoc Projects & Special Assignments

• Conduct research and gather information to support decision-making
• Assist with project coordination across business initiatives
• Maintain and update business contact records, CRM entries, and digital files
• Assist with special assignments and projects to support the CEO or executive team