Construction Administrator

ABOUT US

Almost million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE Reporting to the Program Manager, is responsible for the administration of construction contracts for Capital Delivery and related infrastructure; ensuring due diligence and compliance with plans, specifications, regulatory, legislative and environmental requirements during construction; performing financial administration activities, including preparation of contract payment certificates and final payments to Contractors; participating in environmental assessments and detailed design phases to ensure contract constructability; assisting in the prevention of construction claims; and acting as an on-site representative and coordinating with contractors, consultants and the public to administer and fully document all activities during road construction contracts.

WHAT YOU'LL BE DOING

• Participates and provides input in project scoping, information gathering, project kick off meeting, preparation and review of baseline, periodic updates to the project schedules and budgets.
• Participates and provides input during all phases of project Environmental Assessment studies, including identification, evaluation and selection of alternative solutions and design concepts.
• Reviews and evaluates constructability of proposed alternatives including staged construction, environmental constraints, etc; assists in the preparation and review of the Environmental Study Report.
• Administers complex construction projects including supervision of external consultants, traffic safety, public communications/relations and ensuring due diligence to meet environmental compliance including ensuring erosion and sedimentation controls are maintained, specialist environmental inspectors are present as required and permit conditions are satisfied, in accordance with contract documents, agreements, permits/approvals and legislation.
• Performs financial administration and tracking activities related to the construction phases of the project including tracking of budget, preparation of payment certificates, purchase orders, monitoring and documenting expenditures, contract revisions and actual/potential cost over-runs and completion of variance reports subject to approval by the Senior/Project Manager.
• Maintains complete and accurate written and photographic documentation, including daily reporting of work completed, tracking of materials used, measurements taken, diaries, as built drawings etc., and prepares weekly report of working days in order to assess liquidated damages.
• Researches previous construction projects and provides analysis on relevant data pertaining to new construction project for the Senior/Project Manager.
• Monitors construction schedule quality and quantity control, safety procedures and contract changes.
• Issues requests to survey crews to ensure final measurements of completed tender items are taken as required.
• Meets and responds to disputes or disagreements between the Region and contractors, consultants, other municipalities, agencies, developers and property owners/residents on assigned projects; initiates and responds to letters under direction of the Senior/Project Manager.
• Prepares correspondence to Contractors/material suppliers for acceptance or rejection of materials.
• Performs other duties as assigned to meet Branch and Department objectives

WHAT WE'RE LOOKING FOR

• Successful completion of a three (3) year Community College Diploma Program in Civil Engineering Technology.
• Certification with the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) as a Certified Engineering Technologist or be registered in an approved equivalent professional association.
• Valid Ontario Class “G” driver’s licence and reliable vehicle for use on corporate business.
• Demonstrated knowledge of construction practices, design, estimating of construction contracts, survey procedures and layout for interpretation in the field.
• Working knowledge of the Region’s road design guidelines, Ontario Provincial standards and all applicable regulatory legislation.
• Knowledge and demonstrated ability in corporate core competencies including customer focus, communication, collaboration and personal ownership.
• Demonstrated project coordination/management skills to provide direction to others, organize numerous tasks, set priorities and meet deadlines.
• Computer literacy utilizing MS Office software applications as well as proficiency with Microsoft Project and the application of specialized software relevant to the technical specialty.
• Demonstrated ability to negotiate/facilitate sensitive/contentious issues and present information to varied audiences.
• Ability to identify areas for constructive change and communicate issues and potential solutions to management.
• Ability to work outside normal business hours as required.