Consultant

The Regional Privacy Consultant works in collaboration with the Director, Privacy, Patient Access, and Records to advance the awareness and compliance of Privacy legislation across the region and to reduce additional risks to Royal Victoria Regional Health Centre as the Health Information Network Provider (HINP) of the CARE4 project.

Privacy Compliance

- Oversees maintenance and use of privacy policies/procedures, agreement forms, notices & communication material for region

- Key contact for staff, physicians, legal counsel, external agencies related to privacy matters across the region

- Leads high level investigations incl. conducting audits on access as well as review and interpret audits from other departments and recommends breach level to Director. Report to IPC where appropriate. Disclose breach to patients and staff where appropriate.

- Participate in mediation, arbitration, IPC investigations

- Reviews and approves all internal and external requests for remote access to electronic patient records, request for corrections form patients

- Administrator for the regional Privacy Auditing Tool.

FIPPA

- Oversees all FIPPA requests received by Regional Privacy Office

- Work with site contacts to coordinate release of records (patient and business related)

- Monitor and mitigate any negative impact to release (e.g. legal proceedings, negative media relations etc.)

- Participate in mediation, arbitrations, IPC investigations

Education

- Establishes and delivers regular training and education on Privacy compliance

- Establishes and delivers regular training and education on other legislative compliance

- Create and maintain all mandatory education in internal learning systems (i.e. LMS, Surge) relevant to role

- Ad hoc departmental and other organizational training as required

Data Sharing, PIA, Contract Review and Research

- Conducts privacy impact assessments for projects, space planning, patient processes to ensure compliance with legislation on behalf of region

- Monitors incident management system with Privacy events for accurate trending and reporting on behalf of region

- Review data sharing agreement for privacy compliancy

- Alternate member on the Research Ethics Board

Trending, Reporting and Presentations

- Monitors, analyzes and trends across region

- Benchmarks with other sites and health authorities to assess metric standards

- Prepares reports to regional leaders and Board of Directors including attestation to ensure compliance with Shared Service Alliance Agreement, Legislative compliance, Accreditation standards and Governance requirements

- Works closely with leaders across the region to ensure they are meeting compliance requirements. Escalating to Director as necessary.

- Stays up to date with changing legislation to coordinate organization compliance.

Education:

• 4 year post-secondary school or equivalent in relevant field
• Certified Information Privacy Professional / Canada (CIPP/C) preferred
• Certified Information Privacy Technologist (CIPT) preferred
• Graduate of privacy law program an asset

Experience:

• Minimum two (2) years of relevant privacy experience within one of the partner sites or equivalent preferred
• Detailed understanding of laws, regulations and guidelines pertaining to Privacy, PHIPA and FIPPA
• Experience required to troubleshoot privacy concerns
• Knowledge and experience in information privacy laws, access, release of information, and release control technologies
• Experience in policy development

Competencies:

• Ability to establish collaborative working relationships
• Strong client focus
• Able to exercise tack, courtesy, flexibility, patience and sound judgment in relations with stakeholders
• Ability to use conflict resolution tools and de-escalation techniques.
• Strong project management, research and analytical skills
• Able to communicate effectively both orally and in writing
• Demonstrated ability to handle sensitive issues and maintain confidentiality
• Decision making and time management
• Work independently with limited supervision, handle a heavy workload and meet short timelines

Other:

• Familiarity with PHIPA, PHA, FIPPA
• Experience in MS Office, Excel, MS Publisher and Meditech mandatory
• Unless otherwise stated, minimum educational requirement of Grade 12 or equivalent
• Demonstrates RVH Core Values and behaviours consistent with the RVH Code of Conduct
• Must demonstrate proven workplace excellence through commitment to strong job performance and attendance

Equity & Inclusion
RVH is committed to recruitment and selection practices anchored in principles of equity and inclusion that contribute to an anti-oppressive, respectful, and culturally safe workplace.

We invite applications from individuals who belong to groups that have been historically marginalized on the grounds identified by the Ontario Human Right Code, including but not limited to race, disability, age, gender expression, gender identity, sexual orientation, religion, family or marital status, and status as a First Nation, Métis, or Inuk person.

To learn about how RVH is taking steps to create and sustain an equitable, inclusive, accessible and culturally-safe environment, please visit:

Accommodations
RVH is dedicated to ensuring every applicant has a fair and equitable opportunity to demonstrate their knowledge, skills, and abilities throughout our recruitment and selection process. We are continuously working to create an accessible, barrier-free process, and recognize each applicant’s needs are different.

We encourage applicants with a disability or circumstance that could be supported with an accommodation to contact People Recruitment at Recruitment@rvh.on.ca.

RVH does not use artificial intelligence (AI) to screen, assess, or select applicants.

If you are interested in this position, please apply online before 11:00 p.m. EST on the Requisition Close Date. If there is no close date listed above, the requisition will remain open until filled.