Business Clerk Scheduling Coordinator

Unit Summary

The Diagnostic Imaging Scheduling Coordinator will support the scheduling, staffing, time and labour entry of all Unit employees. In collaboration with staff across DI, Scheduling Coordinator is accountable for: development, implementation and evaluation of staff schedules. This includes the day to day staffing needs of all employees and schedule adjustments accordingly due to sick time and vacation . The scheduler will provide consistent, fiscally responsible schedules based upon scheduling best practices, utilizing Automated Scheduling, Time and Labour Entry software. The Scheduling Coordinator must ensure employees are scheduled appropriately and pay data is captured in accordance with established policies, procedures, collective agreement provisions and ESA.

Position Summary

Reporting to the Corporate Manager of the Diagnostic Imaging, the scheduler will be required to maintain and organize schedules for all DI staff. These duties must be completed in accordance with the collective agreements and the specific staffing needs of the unit. The scheduler is responsible for reviewing and revising time and labour data into KRONOS, running reports and maintaining records according to department guidelines. The scheduler will also be responsible for departmental ordering of medical and office supplies.

Schedule Work Hours

Days, evenings, nights, weekends, holidays

This position is temporary until December 2026

Qualifications

1. Grade 12 or equivalent
2. Community College Diploma in Medical Office Administration program
3. 2-3 years current experiences in Diagnostic Services/Medical Diagnostic Unit.
4. 2- 3 years relevant work experience in a scheduling/administrative environment.
5. In-depth knowledge of Union and Non-Union contracts and language related to CUPE and OPSEU and ability to apply collective agreement language.
6. In-depth knowledge of human resource policies, procedures and demonstrated ability to interpret and consistently apply these
7. Experience with Kronos ESP (Environment for Scheduling Personnel) Software or automate scheduling software is an asset.
8. Demonstrated proficiency in MS Office, MS Word, MS Excel,MS Access and keyboarding skills of 40WPM.
9. Excellent organizational and time management skills
10. Proven communication skills: verbal, written and~9 interpersonal.
11. Thrives on being a creative problem solver.
12. Excellent listening skills and client relationship skills.
13. Ability to be self-directed and take initiative while working independently and remaining focused on an assignment through to delivery.
14. Ability to work well under pressure in a dynamic and changing environment.
15. Demonstrated ability to deal with conflict
16. Excellent organizational and time management skills
17. Demonstrated ability to work on own initiative, organize and establish priorities and meet deadlines.
18. Demonstrated ability to make decisions in accordance with policies, legislated requirements and collective agreements and in accordance with HHS core values

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.