Administrative Assistant II
A typical day :
- Provide support to all terminals and Edmonton area pipeline (Edmonton Rail as Needed), Ordering Stationary for officer and office supply, Material requisitions.
- Follow ups to vendors for materials that have already been ordered and have not arrived on time or have arrived but have been shipped to the wrong address, Shipping packages through various companies (Purolator, FedEX, Buffalo Air)
- Duties may include : typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and / or sorting / distributing mail.
- PM01 requests and keep of OneNote, Iron Mountain filling and record Management, Data entry of PDM forms, scanning onto the LAN so we have digital back ups of all our forms, Filling of PDM forms and 3rd party inspections.
- Carrier request and admin, Orientation request for vendors, Adjusting po and PM extensionsCity permits.
- communication with CBRE and inputting service requests, Confirming good / services receivedBack -office request and communicationPM02 Closures.
- May work on special projects to include recording, compiling, retrieving, reporting and analyzing information.
- Nature of the job is generally creating rather than maintaining and developing rather than monitoring, Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data.
Successful candidates will have :
- Document and Data control, Pipeline services key contact list update 2x YearExpense report submission.
- Excellent verbal and written communication skills.
- MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience.
- Works with moderate work direction, and can identify issues / problems but may need assistance in resolving.
- Various office tasks such as building spreadsheets, PowerPoints and word documents, Refinery and pipeline OrientationsSocial convener / Dignitary preparation.
Total rewards :
- 12 Months of contract position
- 5 days on / 2 days off
- Must be legally entitled to work in Canada
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