We are assisting one of our customers in the distribution sector, located on the North Shore of Montreal, in their search for an administrative coordinator.
Key Responsibilities : Office Commissions & Tasks : - Open and manage incoming mail.- Coordinate shipments with various carriers such as Purolator, FedEx, Canada Post, etc.
- Prepare registered mailings through Canada Post, including insuring gift cards and tracking numbers for contest reports.
- Keep stationery supplies up to date, including the supplier's account.- Assist in preparing gifts, samples, and training materials, ensuring timely delivery to hotels.
- Maintain and organize files for different departments' order forms, sales reports, and more.- Place orders with the warehouse and oversee chocolate promotions.
Accounting : - Monitor incoming emails and print freight bills, matching and verifying them with carrier's documents.- Collaborate with the accounting team to transfer invoices to the accounting software at the end of each month.
Manage the filing of invoices on a monthly basis with proper approvals.- Match check stubs with paid invoices and organize them accordingly.
Customs : - Conduct price comparisons of carriers based on destination and goods prior to invoicing shipments.- Prepare necessary transport documents for shipments, including Bills of Lading (BOL) and invoices.
- Maintain a registry for customs and GST fees payable at the end of each month, managing payments via credit card or check.
- Going to the customs office to have the paperwork stamped
Administrative Coordinator
We are assisting one of our customers in the distribution sector, located on the North Shore of Montreal, in their search for an administrative coordinator. Previous experience in shipping coordination, customs procedures, and administrative tasks. ...
Administrative Coordinator
We are assisting one of our customers in the distribution sector, located on the North Shore of Montreal, in their search for an administrative coordinator. ...
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