Air Import Coordinator

Role Description The Air Import Coordinator is a full-time, on-site role based in Mississauga, ON. This position is responsible for managing daily air import operations, including coordinating inbound shipments, preparing and reviewing documentation, and ensuring compliance with customs and regulatory requirements. The coordinator communicates with airlines, freight forwarders, customs brokers, and customers to track shipment status, resolve issues, and provide timely updates. Typical tasks include data entry into logistics systems, billing and invoice verification, maintaining accurate records, and monitoring shipments to ensure on-time delivery. The role also involves assisting with customer inquiries, supporting internal teams with import-related information, and contributing to process improvements in air import workflows.

OBJECTIVE:

The Air Import Agent is responsible for ensuring proactive, timely, accurate and quality operational policies, systems and processes are followed to ensure every client shipment is tracked and communicated.

The Air Imports Agent should be able to develop the Air Imports function in line with Company Vision, its objectives and industry standards, by working with other employees and seeking continuous improvement to enable the company to achieve its long-term objectives.

We are seeking Canadian citizens or Permanent Residents with 3+ years of experience in Air Imports.

Experience with Cargowise software is a plus.

The role of Air Import Coordinator contributes to the success of the company and to its long term growth to achieve the new Vision. ITN/Scan Global Logistics has differentiated itself by providing a comprehensive program to ensure exceptional and unique customer service. Open and effective communication and excellent service to our clients is a key component of this program. The company has developed long term relationships with its clients and the retention of clients is a key element in the continued success of the organization. The Air Import Coordinator is responsible for ensuring pro-active timely, accurate and quality operational policies, systems and processes are followed to ensure every client shipment is tracked and communicated.

Job Description:

• Achieve Department and personal objectives for the Year.
• Continued nurturing of the relationship and growth of existing and new customers.
• Ensuring Air Imports is functioning consistent with ITN values, strategies, and objectives.
• Provide superior service to customers in all aspects of Air Imports.
• Keeping customers informed with booking confirmations, pre-alerts.
• Arrange collection and transportation of goods with overseas agents.
• Communicating shipment updates and pick-ups with overseas agents.
• Issuance of manifest, delivery request, and releases.
• Preparing profit share calculations and negotiate rates with carriers, agents, and related vendors.
• Ensuring billing and collections are done in a timely and systematic manner.
• Reviewing and approving vendor/agent debit/credit notes.
• Other administrative functions for the dept.

Essential Criteria:

• Superior knowledge of the Logistics industry and the key players within the industry nationally and globally.
• Good interpersonal skills with the ability to encourage a team-based approach, and develop excellent relationships with customers and ITN Departments.
• A logical mind with the capacity to overcome difficult problems creatively
• Good organisational skills together with the ability to prioritise functions.
• The ability to communicate effectively (both orally and in writing).
• Ability to work well with all levels of management, executive leadership and support staff, and to be able to manage high pressure or crisis situations calmly.
• Excellent communication skills both verbal and written.
• Recognize how to maximize profits.
• Knowledge of Air freight operation, documentation, regulations and equipment.
• Ensures that the IT resources are being used for maximum productivity.

About ITN Logistics:

ITN/SCAN takes your business personally. We deliver fast, seamless solutions by building our business on five pillars – commitment, flexibility, trust, reliability, and passion, supported by our belief in taking your business personally. Tailoring solutions that meet your specific needs is what sets us apart, and it’s how we constantly exceed your expectations. ITN/SCAN LOGISTICS is Canadian based – with worldwide connections. Each component of the Group has a focus on a logistics specialty. We provide our customers with integrated combinations of all elements of the international import and export logistics process. Air and Sea Freight Forwarding – Worldwide Industrial Project Management – Worldwide Transborder Transportation – USA CANADA MÉXICO, Warehouse and Distribution Services, Enhanced Logistics Services, Intermodal Transportation. Our personnel have extensive industry experience and are well qualified to assist our clients with the many details associated with international trade. We strive to anticipate the needs of our customers and to create efficient and economical solutions based on their unique needs. ITN/SCAN operates its own import and export consolidation system between Canada and many international commercial markets. Therefore we have a direct involvement in the routing, status and location of goods as they move through the supply-chain process.