administrative assistant

ON TIME PARTY RENTALS LTD.
Abbotsford, BC, CA
$29 an hour
Permanent
Full-time
  • Work Term : Permanent
  • Work Language : English
  • Hours : 35 hours per week
  • Education : Secondary (high) school graduation certificate
  • Experience : 1 year to less than 2 years

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Plan and control budget and expenditures
  • Supervise other workers
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Assign, co-ordinate and review projects and programs
  • Plan, organize, direct, control and evaluate daily operations

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Efficient interpersonal skills

Screening questions

  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?

Health benefits

Health care plan

Other benefits

  • Free parking available
  • On-site amenities

Support for newcomers and refugees

  • Assists with immediate settlement needs of newcomers and / or refugees (for example : housing, transportation, storage, childcare, winter clothing, etc.)
  • Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)

Support for youths

  • Offers on-the-job training tailored to youth
  • Offers mentorship, coaching and / or networking opportunities for youth

Support for Indigenous people

  • Offers mentorship, coaching and / or networking opportunities for Indigenous workers
  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Support for mature workers

  • Applies hiring policies that discourage age discrimination
  • Provides staff with awareness training to create a welcoming work environment for mature workers
  • Offers mentorship, coaching and / or networking opportunities for mature workers

Supports for visible minorities

  • Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
  • Offers mentorship programs that pair members of visible minorities with experienced employees
  • 30+ days ago
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