Receptionist / Administrative Assistant

Job Description

Keystone Environmental is a dynamic and rapidly expanding environmental consulting firm located in Burnaby, and is a certified "Great Place to Work.

We pride ourselves on providing a fun, challenging and supportive environment that allows our people to achieve their professional objectives and goals while enjoying the journey along the way.

Keystone Environmental offers a very competitive compensation and benefits package as well as a supportive and dynamic work environment designed to enhance employee experience and engagement.

Our Administration department has an immediate opening for a full time RECEPTIONIST / ADMIN ASSISTANT.

The Receptionist / Admin Assistant is responsible for the professional and efficient managing of telephone calls and messages, visitors, vendors, and clients, as well as a variety of clerical duties that support the office.

This role must represent the Company to both internal staff and external clients in a manner that is always professional, knowledgeable, tactful, poised, and efficient.

Primary responsibilities include :

• Reception answering phones, opening and distributing mail, distributing faxes, sending and receiving courier packages, greeting visitors.
• Ensure the reception desk and area is staffed during business hours and kept clean
• Monitor visitor and staff movements and maintain security awareness.
• Coordinate with building maintenance and building management office for repairs and maintenance.
• Office Administration ordering supplies, maintaining subscriptions, event registration
• Administrative support to the Manager of Administration as required or requested
• Housekeeping Assisting with keeping kitchen neat and orderly and kitchen supplies stocked
• Provide general administrative support for the department including but not limited to; Bank Deposits, Manage Inventory, Invoice Cover Letters, Data Entry, Digitization, Categorizing, Quality Control.

The successful candidate will be a highly motivated self-starter with superb attention to detail and exemplary communication and customer service skills.

The ideal candidate must have the ability to prioritize workload, have a pleasant phone demeanor and strong interpersonal skills dealing with a variety of personalities.

Proficient in Microsoft Office. Proactive and solution-oriented while adapting to a variety of situations and frequent changes.

A post secondary diploma in Administration would be preferred and a minimum of one year of front desk reception experience in a corporate office environment is required.

The hours are M-F 8 : 00am 5 : 00pm.

All interested and qualified candidates are encouraged to send their resume and cover letter, referencing Receptionist , in the subject line.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.