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Aecon
Office AdministratorAecon • Vancouver, British Columbia, CA
Office Administrator

Office Administrator

Aecon • Vancouver, British Columbia, CA
1 day ago
Salary
CA$60,000.00 yearly
Job type
  • Full-time
Job description

Position Overview

The Office Administrator performs a variety of confidential executive and general office administration duties. This position requires the ability to work independently, exercising judgment and initiative while projecting a tactful, diplomatic and professional approach at all times. To be successful in this position, the candidate must be results-oriented and have the demonstrated ability to effectively prioritize workflow. This position will begin in our downtown Vancouver office and is fully in-office, Monday to Friday. After approximately 18 months, the position will relocate to our Tsawwassen, BC office.

Key Responsibilities

  • Administrative support to assigned executives and project leads.
  • Co-ordinating schedules, appointments, reservations, and travel arrangements.
  • Organizing hotel accommodations and transportation for out of town visitors.
  • Organizing meetings involving multiple senior executives.
  • Preparation of materials and/or minutes for business meetings, a required.
  • Communication of sensitive information to senior management/external sources.
  • Warmly greet staff and visitors to the office at reception. As the first point of contact for many guests, it is important to act as a brand ambassador for Aecon and the project.
  • Office administration such as ordering supplies, processing invoices, and supplier relations.
  • Ensuring office equipment and common areas including the kitchen and boardrooms are tidy and in good working condition.
  • Plan, organize and follow-up on details relative to corporate events including invitations, selection of menus, seating arrangements, shuttles, etc.
  • Administration of meeting materials including printing, binding, and delivery using in-house resources or out-sourcing.
  • Participate as required in the organization and set-up of department-related promotional events.
  • Support the project mobilization process for teams based in the Vancouver office and Tsawwassen, BC.
  • Other related general administrative duties as required.

Required Knowledge and Experience

  • Minimum 3 years of administrative experience plus experience with supporting senior executives.
  • Advanced skills in Microsoft Outlook.
  • Intermediate skills in Microsoft Word, Excel, PowerPoint, and Adobe.
  • Demonstrated ability to effectively work in a dynamic environment.
  • Detail-oriented.
  • Proven ability to effectively prioritize workflow.
  • Excellent interpersonal, written, and oral communication skills.
  • Ability to exercise good judgment, show initiative, and be proactive.
  • Ability to confidentially handle sensitive information.

The expected pay range for this position is $60,000 to $70,000.

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Office Administrator • Vancouver, British Columbia, CA

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