Administrative Assistant
MNPVancouverInspirational, innovative and entrepreneurial - this is how we describe our empowered teams.Combine your passion with purpose and join a culture that is thriving in the face of change.Make an impac... Show more
Administrative AssistantRobert Half • Vancouver, CA
Administrative Assistant
Robert Half • Vancouver, CA
13 days ago
Job type
- Permanent
Job description
Our client, a well-established and highly regarded law firm in downtown Vancouver, is seeking an Administrative Assistant to provide dedicated support to a team of 2–3 lawyers. This is a key role for a polished and highly organized professional who thrives in a fast-paced legal environment and enjoys balancing practice support, project coordination, billing, and day-to-day administration.
This opportunity is ideal for someone who takes pride in producing high-quality work, delivers excellent client service, and is looking to grow their career within a collaborative and professional law firm setting.
Key Responsibilities
Practice and Administrative Support
- Open, maintain, close, and archive client files
- Collect and organize required client intake documentation, including compliance-related forms
- Manage calendars, meetings, deadlines, contact lists, and bring-forward systems for assigned lawyers
- Prepare expense reports, trust-related documentation, and mail forwarding materials
- Answer and direct phone calls and respond to email inquiries
- Communicate professionally with clients and external contacts as needed
Project and Document Coordination
- Track the status of active matters and update internal project management tools
- Maintain organized contact lists and project records
- Monitor next steps, key contacts, and task ownership across ongoing files
- Intake, organize, and route correspondence and documentation appropriately
- Take meeting minutes and follow up on action items
- Edit and format correspondence, agreements, reports, forms, and spreadsheets
- Coordinate document execution and assemble final documentation packages
Billing and Financial Administration
- Prepare WIP reports, pre-bills, and client invoices
- Review billing for completeness and accuracy, including edits where required
- Send invoices to clients and save supporting correspondence to file
- Follow up on outstanding accounts receivable balances
- Prepare trust documentation related to invoice payments
Team Support
- Provide backup support to other legal support staff during absences
- Assist with occasional shared reception coverage as needed
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Administrative Assistant • Vancouver, CA
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