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Robert Half
Administrative AssistantRobert Half • Vancouver, CA
Administrative Assistant

Administrative Assistant

Robert Half • Vancouver, CA
Il y a 14 jours
Type de contrat
  • Permanent
Description de poste

Our client, a well-established and highly regarded law firm in downtown Vancouver, is seeking an Administrative Assistant to provide dedicated support to a team of 2–3 lawyers. This is a key role for a polished and highly organized professional who thrives in a fast-paced legal environment and enjoys balancing practice support, project coordination, billing, and day-to-day administration.

This opportunity is ideal for someone who takes pride in producing high-quality work, delivers excellent client service, and is looking to grow their career within a collaborative and professional law firm setting.

Key Responsibilities

Practice and Administrative Support

  • Open, maintain, close, and archive client files
  • Collect and organize required client intake documentation, including compliance-related forms
  • Manage calendars, meetings, deadlines, contact lists, and bring-forward systems for assigned lawyers
  • Prepare expense reports, trust-related documentation, and mail forwarding materials
  • Answer and direct phone calls and respond to email inquiries
  • Communicate professionally with clients and external contacts as needed

Project and Document Coordination

  • Track the status of active matters and update internal project management tools
  • Maintain organized contact lists and project records
  • Monitor next steps, key contacts, and task ownership across ongoing files
  • Intake, organize, and route correspondence and documentation appropriately
  • Take meeting minutes and follow up on action items
  • Edit and format correspondence, agreements, reports, forms, and spreadsheets
  • Coordinate document execution and assemble final documentation packages

Billing and Financial Administration

  • Prepare WIP reports, pre-bills, and client invoices
  • Review billing for completeness and accuracy, including edits where required
  • Send invoices to clients and save supporting correspondence to file
  • Follow up on outstanding accounts receivable balances
  • Prepare trust documentation related to invoice payments

Team Support

  • Provide backup support to other legal support staff during absences
  • Assist with occasional shared reception coverage as needed
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Administrative Assistant • Vancouver, CA

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