Administrative Coordinator - Pointe Claire

Our client in the West Island of Montreal is currently looking for an administrative coordinator for their pharmaceutical company. A dynamic team where collaboration in working with various departments is aligned.. We are a growing organization that values teamwork and creativity.
This role will work closely with medical and professional clientele.


Advantages
Monday-Friday 8:00AM-4:00PM (40 hrs a week)
Hybrid work model
Full benefits medical, dental
Good synergy of everyone eating lunch together
New office in Pointe Claire
Competitive Salary 60,000-70,000$ (based on experience)
Work for a leader in the industry

Responsibilities
The chosen candidate will be responsible for managing all aspects of event logistics, including booking appointments, planning meetings with hotels, and coordinating with pharmacists, medical specialists, and various companies. This role requires a proactive individual who can hit the ground running and effectively handle multiple projects simultaneously.

This person will be creating marketing templates and pamphlets that are associated with the various departments. They then would need to send all marketing materials to the clinician to explain the process from A-Z.

Entering all data onto the files and creating spreadsheets.


Distribution of relevant documents (additional information file, document delivery schedule
documents, ...)

Follow-up on receipt of documents to be sent monthly by members
(financial statement and additional information file)

Send introductory documents to prospective members and follow up on receipt of their signed
signed documents.

Collaboration: Work closely with team members across departments to support event logistics and planning.
Process Explanation: Clearly explain procedures and protocols to ensure smooth operations.

Prepare reports and enter sales data accordingly.

Prepare envelopes for dispatch of monthly reports.

Organize and plan meetings for clients

All administrative tasks that involve helping around the office.

All other tasks

Qualifications
2 years experience in coordination or administration.
Background in promotional events or pharmaceuticals is preferred but not required.
Fluently Bilingual (French and English) (Spoken and Written)
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Strong organizational skills and the ability to manage multiple tasks effectively.
SAP , Salesforce knowledge an asset but not required
Strong MS Office (Word, Excel, Powerpoint)
Proficiency in data entry and experience with contract management.
Ability to work collaboratively in a team environment and contribute to a positive workplace culture.

Summary
Why Randstad?

There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.

If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca /

Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/

For a complete list of all available jobs by division, visit www.randstad.ca.

We look forward to hearing from you

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.