Administrative Secretary

Requisition ID: 408148

Position Number: 20047850

Posting End Date: August 21, 2026

City: Winnipeg

Site: Shared Health - HSC Lenox Bell

Department / Unit: Labour and Employee Relations-HSC

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 09/01/2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $23.317, $24.065, $24.810, $25.555, $26.301, $27.050, $27.795, $28.542

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Manager, Human Resource Services the incumbent acts as a receptionist for the Shared Health Human Resources Office including greeting visitors, handling inquires and redirecting as appropriate.

Duties include:

• Organizing and prioritizing independently, the administrative activities for the supervisor and ensuring that all work is completed within established timeframes.
• Maintaining a variety of spreadsheets.
• Typing, formatting and proofreading letters, procedures, etc., from hand written notes or rough draft.
• Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
• Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.

Experience

• Experience with email and computerized calendars.
• Two years directly related experience.
• Experience scheduling and coordinating meetings.
• Previous experience with SAP data entry would be an asset.
• Previous healthcare experience would be an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Formal training in applied office skills is required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Proficiency with computerized systems (Microsoft Word, Excel and PowerPoint) is essential.
• Typing speed 40 wpm.
• Ability to develop, maintain and update a variety of spreadsheets.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high-level of confidentiality.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.

Physical Requirements

• Required to work for long periods of time at a computer.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.