Coordinator Events

JOB SUMMARY

The Coordinator, Events is a key contributor to the Canuck Place Children’s Hospice Events team, supporting the planning and execution of CPCH’s signature fundraising and stewardship events. Working closely with internal teams, volunteers, and external partners, this role leads the delivery of the Gift of Time and Gift of Love Gala silent auctions, supports ticket sales strategy and execution, coordinates stewardship events, supports event-related donation processing and reconciliation, and ensures exceptional accuracy in donor and event data.

This role plays a central role in the hands-on execution of events, supporting revenue-related processes and post-event reporting in close collaboration with internal teams, and is well suited to a highly organized, forward-thinking team player who thrives in a fast-paced, dynamic environment. The Coordinator, Events is self-aware, professional, and innovative, with a passion for achieving results while doing meaningful work in support of children and families.

RESPONSIBILITIES

Gala Auctions & Event Technology

Develop and deliver the silent auction strategy for CPCH gala events, supporting gala committees and overseeing logistics, collateral, platform coordination, and post-event reporting.

Coordinate the implementation, setup, and ongoing management of auction and event platforms (e.g., Givergy), including system configuration, data accuracy, compliance requirements, on-site troubleshooting, and reconciliation.

Maintain meticulous auction records and tracking to support stewardship, reporting, and continuous improvement.

Ticket Sales & Guest Experience

Support the development and execution of event ticket sales strategies, including list and invitation development, website updates, payment processing, guest information collection, seating plans, and tax receipting.

Coordinate guest experience logistics such as table configurations, signage, printed and digital materials, and on-site support to ensure a welcoming and well-run event.

Support final-week and on-site ticket sales execution, including real-time updates and issue resolution.

Stewardship, Community & Partner Events

Execute operational plans for CPCH stewardship, cultivation, and community events, including sourcing and booking vendors, developing site plans, managing timelines, and coordinating logistics with internal teams.

Source, coordinate, and manage event vendors and service providers (e.g., catering, entertainment, talent, rentals), ensuring deliverables, approvals, and timelines are met.

Co-lead and execute Canuck Place’s participation as a partner charity in the BMO Vancouver Marathon RUN4HOPE, including donation platform coordination, volunteer support, reconciliation, and post-event follow-up.

Support the planning and delivery of community-facing events with sensitivity, professionalism, and care, aligning execution with Canuck Place’s values and commitment to families.

Volunteer & Committee Coordination

Coordinate volunteers and provide on-site leadership and support during events.

Support event committees through coordination of logistics, materials, guest information, and timelines, ensuring a professional and positive experience.

Represent Canuck Place in a professional, respectful, and values-aligned manner in all interactions.

Data Management, Revenue Operations & Reporting

Work closely with the Donor Services team to ensure accurate, timely, and high-quality donor and event data management.

Coordinate donation processing and reconciliation across third-party platforms (e.g., Race Roster, Stripe), including weekly and monthly reconciliations, soft credit tracking, and record updates.

Act as a key liaison between Events and Donor Services, ensuring seamless handoffs between event execution, revenue processing, and donor stewardship.

Support post-event close-out activities, including financial reconciliation, reporting, stewardship tracking, and documentation.

Track and maintain event metrics and operational documentation to support evaluation and continuous improvement.

Team & Organizational Support

Contribute to CPCH’s success by assisting with cross-functional projects and initiatives as assigned.

Identify opportunities to improve event systems, workflows, and operational processes.

EDUCATION AND EXPERIENCE

Minimum 3 years of experience in event coordination, fundraising, or a related field, preferably within a non-profit environment; or an equivalent combination of education and experience.

Demonstrated ability to manage multiple priorities and execute detailed work plans in a dynamic environment.

Experience supporting silent auction solicitation, processing, and execution is an asset.

QUALIFICATIONS

What you bring to the role :

Thrive in a fast-paced, deadline-driven environment and take pride in delivering high-quality work.

Bring a proactive, organized approach to project management and prioritization

Have exceptional attention to detail and care deeply about data accuracy and integrity.

Are confident reviewing, validating, and correcting data.

Enjoy learning new systems and tools.

Bring resourcefulness, creativity, and sound judgment to your work.

Are comfortable collaborating as part of a team and working independently.

Enjoy wearing multiple hats in support of meaningful work.

Please note

Evidence of Health Canada approved vaccinations must be provided prior to your first day of work.

Flexibility is necessary, as this position requires weekend and evening work and travel within and outside the Lower Mainland.

Clear and valid BC driver’s license and access to a vehicle.

RECRUITMENT PROCESS

We understand that the recruitment process is not a one size fits all; our inclusion values and flexibility extend to your hiring experience. Canuck Place is committed to providing inclusive access and accommodations throughout the application and selection process. We are continuously working to improve our systems, policies, and practices to ensure our employees, in all their diversity, can succeed. Should you require accessibility to accommodations through the recruitment process, please let us know and we will work with you to meet your needs. Canuck Place Children’s Hospice hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations, genders and gender identities, members of the 2SLGBTQIA+ community.

APPLICATION PROCESS

Please submit your cover letter and your resume at https : / / www.canuckplace.org / about-us / careers / by February 23, 2026. We thank all applicants for their interest; however, only those candidates who have been short-listed will be contacted.