Office Administrator

Seeking an Office Administrator for a fast growing construction based company in Uxbridge, ON. This individual should be looking for a full time/long term employment and interested in possessing the position; and, will be responsible for all office duties.

The ideal candidate should possess the following merits and skills:

Ø Good in Client Relationship Management

Ø Ability to be Multi-tasking

Ø Advanced organizational skills

Ø Excellent communication skills both by phone and email

Ø Familiarity and experience with various Social Media Platforms

Ø Good in general computer skills

Ø Fast learner with proven ability to acquire changing & new skills

Ø Easy to adapt to changing needs within his/her duties as well as the company’s objectives

Responsibilities:

Ø Create accounts for new clients as well as new jobs in QuickBooks and open hard copy folders

Ø Maintain all clients’ folders and jobs’ folders

Ø Prepare Estimates for potential jobs, create monthly invoices for scaffold rental & invoices for finished jobs in QuickBooks

Ø Retrieve current WSIB Clearance Certificate, prepare Form 1000 and retrieve updated Certificate of Insurance for clients as needed

Ø Prepare delivery slips for equipment sent out to job sites by Avontus

Ø Perform inventory management in Avontus on a regular basis

Ø Prepare Truck Confirmation Sheets for 3rd party trucking companies and match corresponding invoices

Ø Perform AP duties (including input vendor invoices in QuickBooks and make payments via on-line banking and maintain payable record files)

Ø Process employee expense reports

Ø Submit HST/GST Returns, WSIB Premiums per schedule

Ø Other ad hoc accounting and administration duties as required

Qualifications:

Ø College/University degree/diploma in Business Management or Accounting or similar field

Ø 3+ years of office administration experience

Ø Self-motivated and willing to take initiative.

Ø Proficient using Microsoft Word and Excel, at an intermediate level.

Ø Solid knowledge and demonstrated experience in QuickBooks Desktop

Ø Able to handle tight deadlines and work under pressure

Ø Strong in numbers and detail-oriented

Ø Able to work effectively on their own and in a team environment

Salary & Benefits:

Ø $50K - $70K per annum, commensurate with experience. Benefits negotiable.