Office Administrator

Job Description

Job Description

Seeking an Office Administrator for a fast growing construction based company in Uxbridge, ON. This individual should be looking for a full time / long term employment and interested in possessing the position; and, will be responsible for all office duties.

The ideal candidate should possess the following merits and skills :

Ø  Good in Client Relationship Management

Ø  Ability to be Multi-tasking

Ø  Advanced organizational skills

Ø  Excellent communication skills both by phone and email

Ø  Familiarity and experience with various Social Media Platforms

Ø  Good in general computer skills

Ø  Fast learner with proven ability to acquire changing & new skills

Ø  Easy to adapt to changing needs within his / her duties as well as the company’s objectives

Responsibilities :

Ø  Create accounts for new clients as well as new jobs in QuickBooks and open hard copy folders

Ø  Maintain all clients’ folders and jobs’ folders

Ø  Prepare Estimates for potential jobs, create monthly invoices for scaffold rental & invoices for finished jobs in QuickBooks

Ø  Retrieve current WSIB Clearance Certificate, prepare Form 1000 and retrieve updated Certificate of Insurance for clients as needed

Ø  Prepare delivery slips for equipment sent out to job sites by Avontus

Ø  Perform inventory management in Avontus on a regular basis

Ø  Prepare Truck Confirmation Sheets for 3rd party trucking companies and match corresponding invoices

Ø  Perform AP duties (including input vendor invoices in QuickBooks and make payments via on-line banking and maintain payable record files)

Ø  Process employee expense reports

Ø  Submit HST / GST Returns, WSIB Premiums per schedule

Ø  Other ad hoc accounting and administration duties as required

Qualifications :

Ø  College / University degree / diploma in Business Management or Accounting or similar field

Ø  3+ years of office administration experience

Ø  Self-motivated and willing to take initiative.

Ø  Proficient using Microsoft Word and Excel, at an intermediate level.

Ø  Solid knowledge and demonstrated experience in QuickBooks Desktop

Ø  Able to handle tight deadlines and work under pressure

Ø  Strong in numbers and detail-oriented

Ø  Able to work effectively on their own and in a team environment

Salary & Benefits :

Ø  $50K - $70K per annum, commensurate with experience. Benefits negotiable.

Company Description

This is a fast growing construction based company.

Company Description

This is a fast growing construction based company.