Job Description
Our client in the healthcare industry is seeking a Senior Medical Administrative Assistant to provide support to two physicians in the Obstetrics and Gynecology department of their hospital. This role combines clinical and academic administrative tasks and requires someone with strong organizational skills, excellent communication abilities, and experience in a medical or hospital setting. The ideal candidate is highly professional, detail-oriented, and comfortable handling confidential information.Location & Work Model: On-site, downtown Toronto
Pay Rate: $24/hour
Schedule/Hours: 7.5 hours/day; flexible hours between 7:30 AM and 4:00 PM, Monday to Friday
Contract Duration: 11 weeks, with potential for extension or permanency
Provide comprehensive administrative and secretarial support to two physicians
Manage and coordinate physicians' calendars, including scheduling appointments and meetings
Act as first point of contact for telephone and office inquiries, maintaining professionalism and discretion
Maintain and update digital and paper files
Assist in preparing academic documents, including CV updates, academic activity reports, and merit submissions for the physicians
Submit research proposals and clinical papers to granting agencies or journals
Retrieve medical literature and references as needed
Maintain and update clinical databases and billing records
Draft various types of correspondence, including patient, legal, and research-related communications
Maintain High-Risk Schedule and Contact information (Microsoft Outlook) for access of all department personnel
Ensure strict compliance with privacy and confidentiality guidelines
Process and track invoices, receipts, and reimbursements from research and departmental accounts
Liaise with internal departments including research accounting, education coordinators, and business offices
Perform regular billing using clinical systems
Provide coverage for other administrative staff as needed
Minimum 5 years of experience in a medical administrative or hospital-based role
Completion of a recognized administrative or medical office education program, or equivalent relevant experience
Proven experience supporting physicians or clinicians in a hospital or academic setting
Strong administrative and organizational skills
Ability to handle sensitive information with discretion
Proficiency with Microsoft Outlook and clinical information systems
Excellent written and verbal communication skills
Comfortable in a fast-paced clinical environment
Medical Administrative Assistant • Toronto, ON
Become a vital part of healthcare at Altis Recruitment as a Medical Administrative Assistant in Toronto.Support physician leadership while contributing to patient care and team communication.This p... Show more
We are seeking a motivated and skilled.The ideal candidate will have excellent interpersonal skills, a strong work ethic, and a commitment to providing high-quality patient care.This position requi... Show more
Seeking a Medical Administrative Assistant to manage patient interviews, insurance claims, appointment scheduling, and electronic medical records in a fast-paced foot clinic.Requires 1 year of expe... Show more
We provide regulatory compliance and fund operations solutions to issuers who distribute securities within the exempt market.Belco is looking to hire a highly organized and proactive Administrative... Show more
Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Show more
Legal Administrative Assistant, BridgePark Counsel.Greater Toronto Area | Hybrid | Full-Time or Flexible.BridgePark Counsel is a boutique corporate and commercial law firm based in Toronto.We provi... Show more
UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital.With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princ... Show more
PVI provides continuing medical education (CME) and professional development activities targeted at local, regional, and national levels.By leveraging innovation in educational design and applicati... Show more
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.As innovators in ... Show more
Coordinates information flow, schedules appointments, and manages medical records in a clinic setting. Show more
A leading Canadian institutional investment organization is seeking an Administrative Assistant to join their Toronto office.This organization manages a large, globally diversified portfolio and is... Show more
Medical Assistants (New graduates or final semester of post-sec school).Appletree Medical Group stands as Canada's most forward-thinking multi-disciplinary medical team, setting the standard in hea... Show more
The Administrative assistant will support the Finance, Risk, and Contract teams by handling administrative tasks, coordinating activities, and helping keep operations organized and efficient in a h... Show more
Active over a week ago | Posted over a month ago.Create a profile today and let others reach out to you directly.Company: Downtown Foot ClinicBusiness Information: Downtown Foot Clinic is a profess... Show more
Supports physicians in a busy clinic, handling secretarial and clerical duties, including scheduling, document production, and reception. Show more
Administrative Assistant, Surgery/Oncology.Sinai Health is looking for an.The Administrative Assistant is an essential part of a busy clinical practice within the Department of Surgery at Mount Sin... Show more
Join Canada’s Largest and Most Innovative Automotive Group!.Are you looking to grow your career with a team driven by innovation, integrity, and a passion to serve? By joining Dilawri, a company bu... Show more
Permanent employment : Full time.Evening, Flexible hours, Morning, Day.Education: Secondary (high) school graduation certificate or equivalent experience.Experience: 1 to less than 7 months.On site... Show more
Join WellFort as a full-time Medical Office Assistant in the Diabetes Education Program.Provide vital administrative and logistical support to ensure efficient healthcare delivery in a compassionat... Show more
Coordinates patient scheduling, intake, and administrative processes for third-party programs in a fertility clinic, ensuring seamless communication and high-quality services. Show more
%2C%20Sinai%20Health){kind=logo}
