ADMINISTRATIVE ASSISTANT

Position Summary

Northern Health is looking for an experienced, highly efficient, and self-directed casual Administrative Assistant to support the Kitimat Administration department.

Reporting to the Director / Executive Lead or designate, the Administrative Assistant provides confidential administrative assistance and secretarial support to the Director / Executive Lead or designate and programs / services throughout the applicable Health Service Delivery Area (HSDA) / Region or Corporate Department of Northern Health (NH).

Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Director / Executive lead or designate apprised of issues and activities.

Interacts primarily with director / managers and their administrative support staff throughout the HSDA / Region and across NH to professionally represent the Director’s / Executive Lead interests, share information, clarify details and answer questions.

Works independently and communicates with internal and external stakeholders / customers in a manner that promotes positive and respectful relationships.

The hourly rate for this position is between $24.86 to $31.07 per hour, and will be based on education, training, experience of similar positions.

Kitimat General Hospital and Health Centre is a 20-bed Acute Care unit including 2 maternity beds. It integrates Acute Care, residential care, public health and community care in one facility. The services include :

• Emergency
• Physiotherapy
• Radiology
• Laboratory
• Diabetes and Chronic Disease management
• Outpatient Community Chemotherapy clinic
• Regional Orthopaedic Centre
• Regional Palliative Care Nurse consultant
• Mountainview Lodge a 36-bed residential and complex care facility
• Public Health team

Kitimat Set in a beautiful and natural ocean, mountain and valley paradise, Kitimat is located on the Douglas Channel just a few miles off British Columbia’s inside passage.

Kitimat was built in the 1950’s and is one of BC’s youngest coastal communities. Main industries include an aluminum smelter, a pulp and paper mill and a petrochemical manufacturer.

The population of Kitimat is approximately 8,236. The community has three elementary schools, two secondary schools, and one post-secondary school.

Check out where there is always something new to experience.

What Northern Health has to offer you!

Comprehensive benefit packages including extended health / dental and a municipal pension plan for part-time and full-time employees.

Casuals have the option of paying for benefits.

• Four weeks vacation with one year of continuous service
• Financial Support for Moving Expenses is available for eligible positions
• Employee referral program
• Employer-paid training and leadership development opportunities
• Spectacular outdoor activities and the shortest commutes in BC
• Loan Forgiveness Programs are offered through the Federal and BC Government for eligible professions.

IMPORTANT NOTE :

As part of your application process, you will need to upload the following documentation :

• Registration number (if you are part of a regulated profession)
• Any supporting documents regarding education / qualifications for this position.

Examples may include :

• Program certificates or diplomas
• High school / college / university transcripts etc.
• It is also recommended to provide a cover letter and resume

Are you an International Applicant? Before applying for a job with Northern Health, please follow these steps on our

Qualfications

• Graduation from a recognized administrative assistant / secretarial post-secondary program plus three
• 3) years of senior administrative support experience or an equivalent combination of education, training and experience.

Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 .

Skills and Abilities :

• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and / or sensitive nature.
• Liaises in a professional and courteous manner with managers / directors, staff and the public to
• gather and disseminate information.
• Communicates in a compelling, clear and understandable manner (both verbally and in writing).
• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
• Collaborates with peers to ensure administrative systems and processes are consistently followed
• and monitored for effectiveness and that gaps are addressed and resolved when identified.
• Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.

Who we are

Northern Health covers an area of nearly 600,000 square kilometers and offers health services in over two dozen communities and 55 First Nation’s communities.

We deliver hospital and community-based health care for a population of 300,000.

Employing more than 7,000 staff throughout the region, Northern Health provides exceptional health services for Northerners, through the efforts of dedicated staff and physicians, in partnership with communities and organizations in Northern BC.

There is a wide variety of career opportunities available in our two dozen hospitals, 25 long-term care facilities, public health units and many other offices providing specialized services.