administrative officer

Education

• Secondary (high) school graduation certificate

Work setting

• Office

Tasks

• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee payroll administration
• Plan and control budget and expenditures
• Type and proofread correspondence, forms and other documents
• Store, update and retrieve financial data
• Sort, process and verify applications, receipts and other documents
• Send and receive messages
• Provide general information to clients and the public
• Prepare and format page presentation
• Perform basic bookkeeping tasks
• Organize and schedule office work
• Locate and remove files requested
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Conduct research
• Compile data, statistics and other information
• Work on reports from manual or electronic files, inventories and databases
• Process incoming and outgoing mail manually or electronically
• Prepare invoices and bank deposits
• Photocopy and collate documents for distribution, mailing and filing
• Provide customer service
• File material in storage area
• Order office supplies and maintain inventory
• Prepare and monitor contracts and budgets

Computer and technology knowledge

• Social Media
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Desktop publishing software
• Simply Accounting

Transportation / travel information

• Own transportation
• Own vehicle
• Valid driver's licence

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Flexibility
• Organized
• Time management

Screening questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?

Experience

• 7 months to less than 1 year

Financial benefits

• Bonus
• Commission

Other benefits

• Free parking available
• Learning / training paid by employer
• Team building opportunities