Payroll & Scheduling Coordinator

Reporting to the Supervisor of Scheduling and Administration, the Payroll & Scheduling Coordinator is responsible for providing administrative and support services to the Paramedic Services Division within the Health department.

Duties & Responsibilities

• Responsible for developing, implementing and monitoring a complex work and vacation schedule for all full-time, part-time staff, and occasionally Superintendent and Platoon Leader staff, ensuring all communities in Halton Region are staffed 24/7/365 for emergency response.
• Responsible for staffing special event paramedic teams.
• Responsible for preparing and conducting annual station bid for full time staff.
• Responsible for monitoring and maintaining shift availability for part-time staff.
• Responsible for filling shift cancellations due to absenteeism as well as co-ordinating schedules to accommodate vacation coverage.
• Receive, action and approve vacation requests for all paramedics.
• Responsible for monitoring staff time, including: vacation time, lieu time, shift changes, sick time,banking of stat time, etc.
• Prepare, document, maintain and monitor bi-weekly payroll hours for submission.
• Calculate extra earned weeks or days of vacation based on seniority.
• Compiles data to generate staffing and analysis reports as required.
• Provides back-up coverage when required to other administrative staff within division.
• Knowledge of collective agreements and employee standards working with both union and non-union employees.
• Update staffing reports for Managers and Superintendents daily.
• Regular calculations of variances, projections, payouts for all paramedics.
• Must be able to work flexible hours, may be some evenings and weekends.
• Experience in Workforce Management Solutions is an asset.
• Performs other duties as assigned.

Skills & Qualifications

• Secondary School Graduation Diploma. Minimum 2 years’ experience in a related field required.
• Strong computer skills using Microsoft Office Suite are essential.
• Must be detail oriented and possess highly developed organizational,analytical skills, interpersonal skills.
• An equivalent combination of education and experience.

Working/ Employment Conditions

Working Conditions

• Flexibility in working hours may be required.

Employment Conditions

• Current (obtained within the past six (6) months), original and acceptable Criminal Records Check, by the first day of employment.