Administrative assistant

Overview

Company: 2301149 Ontario Inc. O/A Helix Contracting

Business information: We are a general contractor working in the ICI construction industry. We complete renovations and alterations in courthouses, jails, prisons, schools and any type of government buildings.

Business Address: 2389 S Sparrow Lake Rd, Severn Bridge, ON P0E 1N0

Work location: 200 Memorial Ave Suite 184, Orillia, ON L3V 5X6 and various locations throughout Orillia.

Type of Employment: Full-time– Permanent

Estimated Start Date: As soon as possible

Job Description

Coordinate the flow of information within the team

Direct and control daily operations

Plan and control budget and expenditures

Train staff

Record and prepare minutes of meetings

Determine and establish office procedures and routines

Oversee the classification and rating of occupations

Schedule and confirm appointments

Answer telephone and relay telephone calls and messages

Oversee the analysis of employee data and information

Answer electronic enquiries

Compile data, statistics and other information

Oversee the preparation of reports

Respond to employee questions and complaints

Order office supplies and maintain inventory

Arrange travel, related itineraries and make reservations

Set up and maintain manual and computerized information filing systems

Type and proofread correspondence, forms and other documents

Perform data entry

Maintain and manage digital database

Perform basic bookkeeping tasks

Drive to company’s PO box to collect correspondence

Drive to pick up material and office supplies

Drive and attend to site meetings

Requirements:

Education: Completion of high school is required.

Experience: At least 6 months of previous clerical experience are required. In the event that the candidate does not have 6 months of previous clerical experience, then completion of a one- or two-year college or other program for administrative assistants or secretaries is required.

A valid driver’s license (class G) is required.

Computer and technology knowledge: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, MS Project, Project management software, MS Office, Quick Books, Adobe Acrobat Reader.

Working Conditions and Physical Capabilities: Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks, Large workload.

Personal suitability: Ability to multitask, Excellent oral and written communication, Flexibility, Judgement, Organized, Team player, Accurate, Client focus, Reliability, Time management, Accountability, Dependability.

Language: English is required.

Salary: $25.71 hourly, 42.5 hours per week.

Benefits: Disability insurance is provided by the employer. Accommodation provided at a cost. Vehicle provided by the employer for work-related matters.

Important information: Flexibility in schedule is required. The work schedule will be Monday to Friday from 8:00 AM to 5:00 PM. Overtime, work on weekends and holidays may be required depending on the business needs.