administrative assistant
- Work Term : Permanent
- Work Language : English
- Hours : 35 hours per week
- Education : Secondary (high) school graduation certificate
- Experience : 7 months to less than 1 year
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
Supervision
5-10 people
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
Personal suitability
- Ability to multitask
- Excellent written communication
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Adaptability
- Dependability
Support for newcomers and refugees
Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
Support for youths
Offers on-the-job training tailored to youth
Support for Veterans
Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example : job fairs, outreach programs etc.)
Support for mature workers
Offers mentorship, coaching and / or networking opportunities for mature workers
Supports for visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
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