Indigenous Recruitment - AS-01 - Administrative Assistant - Inventory

Indigenous Recruitment - AS-01 - Administrative Assistant - Inventory

Reference number : DIS24J-022485-000277

Selection process number : 24-DIS-BC-EA-621153 Indigenous Services Canada - British Columbia Region

Vancouver (British Columbia)

AS-01

$60,424 to $67,582

For further information on the organization, please visit

We invite you to watch this short video (2.5 minutes) to learn more about the online application process :

Closing date : 17 July 2024 - 23 : 59, Pacific Time

Who can apply : Indigenous persons residing or employed in Vancouver, BC and within a 75 km radius of Vancouver, BC. Open to : Members of the following : Aboriginal persons

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation.

All information received in relation to accommodation will be kept confidential.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies.

Your application in this inventory will be active for 90 days. A notice that your application is about to expire will be posted to the My Jobs Menu of your account 10 days before the end of your active period.

If you do not take action, your application will no longer be active and therefore no longer considered for this inventory.

Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired;

you may select the link Update my Inventory Status to reaffirm your interest.

PLEASE NOTE : The first pull of applications from this inventory will be pulled on May 3, 2024. Subsequent applications will be pulled on June 14, 2024 and July 17, 2024.

This process is being conducted simultaneously with selection process : 24-DIS-BC-IA-621150. The essential and asset qualifications, the prescreening requirements and the assessments will be the same for both processes.

If you apply to both processes, you will be assessed only once and your results will apply to both processes.

WHY SHOULD YOU APPLY?

We believe that the work we do is defined by more than just a position title. We encourage our employees to be creative, motivated, inspired and innovative, regardless of their level.

We promote opportunities for growth because we support and are committed to employee development.

We believe life is about more than just your job. We support our employees by encouraging work-life balance and employee wellness.

We offer our employees a competitive salary, generous vacation, paid leave for family and health, comprehensive benefits, and an attractive pension plan.

At Indigenous Services Canada (ISC), we take tremendous pride in what we do.

• ISC works collaboratively with partners to improve access to high quality services for First Nations, Inuit and Métis. Our vision is to support and empower Indigenous peoples to independently deliver services and address the socio-economic conditions in their communities.
• Take part in meaningful work that contributes to the reconciliation with Indigenous peoples.
• Contribute to ISC's interesting and unique mandate by playing a role in supporting services and programs in communities such as education, economic development, housing, community infrastructure and social support.

WORKPLACE

The official workplace for the positions to be filled is our regional office located at 1138 Melville Street in downtown Vancouver, British Columbia.

Successful candidates will be required to maintain a presence at the Vancouver site. A part-time telework agreement (in a hybrid work mode) may be discussed and implemented at the time of hiring in accordance with the operational needs of the position to be filled.

SELF-DECLARATION

If you are hired you will be required to complete an Affirmation of Indigenous Identity Form. An Indigenous person is a North American Indian or a member of a First Nation,Métis, or Inuit.

North American Indians or members of a First Nation include status,treaty or registered Indians, as well as non-status and non-registered Indians.

Duties

The Administrative Assistant is responsible for the coordination and provision of comprehensive administrative support services, including scheduling and correspondence, to a Director.

He / she will coordinate various committees and meetings. He / she will be responsible for communicating information and following up on files and requests on behalf of management.

In addition, he / she will perform various tasks such as : managing electronic documents, processing e-mails, correspondence and reports, including those relating to finance and human resources.

Intent of the process

Indigenous Services Canada (ISC) supports various initiatives to recruit, retain and promote Indigenous employees. This is a continuous intake inventory to create and maintain an inventory for future opportunities for Indigenous persons.

Our organization is constantly growing and always looking for talented individuals to join our team. Our plan is to select submitted applications from the inventory on May 3, 2024;

July 14, 2024; and July 17, 2024.

A pool of qualified candidates may be established and may be used to staff similar and lower level positions with various tenures, operational requirements, conditions of employment and / or security clearances.

Positions to be filled : Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION :

A secondary school diploma

An acceptable combination of education, training and experience*

This combination will include your successful completion of grade 10 in addition to one year cumulative experience providing administrative support and / or preforming clerical functions.

This may include, but not limited to : data entry, filing, answering telephone calls, preparing written correspondence, receptionist duties.

Experience can be gained through work, school, cultural and life experiences, community / volunteer work

In addition, if you have training other than high school, this may also be considered for education.

EXPERIENCE :

• Significant* experience in providing administrative services in an office environment.
• Significant* experience in prioritizing multiple, competing deadlines.
• Significant* experience in providing information to customers or clients or management.

Significant* experience is defined as experience that would normally be acquired over a period of at least one year.

The following will be applied / assessed at a later date (essential for the job)

English essential

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve.

We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

When applying to this process, you will be required to answer screening questions with full details in the provided text box.

Your details should clearly demonstrate HOW you meet the specified criteria of education and experience, by including when, where and how you obtained the requirement.

Please include examples of the functions performed where relevant.

Failure to answer the screening / text questions with sufficient detail may result in your application being rejected from the process.

Persons who are unable to apply on-line or require accommodations must contact the person listed below prior to the closing date.

Communication for this process will be sent via email. Applicants MUST check their e-mail accounts frequently as there may be a deadline for responses.

It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).