Administrative Assistant

Job Title : Construction Administrative Assistant

Location : Pickering, Ontario, Canada

Company Overview :

All Star Construction Group is a family-owned and -operated company based in Pickering, Ontario. With over 23 years of experience, we pride ourselves on delivering the highest quality in workmanship and ensuring client satisfaction.

Our commitment to excellence has positioned us as a leader in the construction industry, and we are dedicated to maintaining the highest standards in every project we undertake.

Job Description :

We are seeking a meticulous and organized individual to join our team as a Construction Administrative Assistant. This role is pivotal in ensuring the efficient administration of each project and the smooth operation of the construction schedule.

Responsibilities :

• Provide dedicated administrative support to the construction team, managing projects of varying sizes and complexities.
• Foster seamless communication and coordination among team members and external stakeholders.
• Manage filing, data entry, and document management, ensuring well-organized project records.
• Assist in the preparation and distribution of project-related documents.
• Coordinate and schedule meetings, appointments, and site visits, ensuring adherence to project timelines.
• Record all incoming communication from various channels for comprehensive documentation and effective team coordination.
• Maintain precise and up-to-date records of project documentation.
• Collaborate with stakeholders to ensure effective communication and coordination throughout projects.
• Contribute to the preparation of reports and presentations as required, generating detailed client updates twice a week.
• Regularly update material costs every two weeks for precise project budgeting.
• Uphold a daily routine of maintaining and updating a client database to facilitate efficient project tracking.
• Other administrative tasks as required

Qualifications :

• Proven experience as an administrative assistant in the construction industry is preferred.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Familiarity with construction terminology and processes is an asset.
• Experience or familiarity with CRM software.
• Ability to read documents and extract important information.
• Social media management experience, personal or professional setting
• Bookkeeping or QuickBooks experience is an asset
• Website management, ideally SquareSpace, is an asset
• Educational Requirements : A post-secondary school diploma where the qualifications were demonstrated, or equivalents.

Language Requirements :

English : Advanced

Schedule :

This role is a mostly work-from-home position with in-person check-ins every one to two weeks.

The work hours are 35 per week, Monday from 9 am to 5 pm.

Salary :

Compensation will be $18 to $23 per hour depending on experience.

How to Apply :

Interested candidates are invited to submit their resume and cover letter to [email protected]. Please include "Construction Administrative Assistant Application" in the subject line.

Applications will be accepted until June 30, 2024.