Patent Coordinator

About Gowling WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values : Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Profile

With unmatched expertise in patents, trademarks, brands and designs, copyright, advertising, Intellectual Property litigation, our Firm has been winning cases for clients around the world for over 125 years. Our Intellectual Property Group offers exceptional representation in a dynamic and competitive market. Our Patent Coordinator plays a key role in coordinating worldwide prosecution of domestic and foreign patents. The successful candidate will bring excellent attention to detail, prioritization skills, and a genuine interest in intellectual property law.

Responsibilities

• Preparing and finalizing patent application filing materials for filing in the Canadian Intellectual Property Office (CIPO) and the United States Patent Office (USPTO).
• Preparing, reviewing and finalizing patent application filing instructions to be sent to foreign associates in various countries around the world;
• Coordinating with professionals with respect to the above, including ensuring that patent abstracts, specifications, claims and drawing are in accordance with various jurisdictional requirements;
• Reviewing and preparing client letters, assignments, petitions, powers of attorneys, and inventor declarations;
• Screening and reviewing incoming correspondence post-filing for Canadian, US and foreign applications;
• Relay formal examiner’s reports and office letters, coordinating with professionals regarding the drafting and filing of submissions, including requests for examination / advanced examination, requests for continued examination, preliminary / voluntary amendments, payments of final fee, and responses to examiner’s reports;
• Reviewing and forwarding notice of allowances and letters patent documents to clients;
• Overseeing and coordinating with professionals and foreign associates regarding patent validations and patent appeals;
• Reviewing and monitoring daily diaries and due case reports and initiating appropriate action where necessary;
• Managing multiple deadlines, communicating with others and ensuring important deadlines are met;
• Other duties as required.

Qualifications

Benefits / Perks

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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